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Parish Council: Meeting minutes 28 September 2010Last updated: Tuesday, 28 September 2010, 10:13 PM Hardwick Parish Council Meeting held on Tuesday 28 September 2010 in the School at 7.45 pm Present: Cllrs I Storr (Chairman), P Joslin, A Gill, J Bowen, T Bhachu and G Chamberlain. In attendance: Mrs A Griffiths (Minutes Secretary, LGS Services). Open public session including reports from the County and District Councillors Cllr Whelan's report was read by the Chairman in her absence. The report covered:
Cllr Stewart's written report as District Councillor was noted. 1. Apologies for absence and declarations of interest Apologies were received from Cllrs Stewart, Freeman and Atkinson, County Cllr Fiona Whelan and PCSO Karen Mahoney. 2. To approve the minutes of the meetings held on 24 August 2010 The minutes of the meeting on 24 August 2010 were unanimously approved(Prop TG, 2nd PJ) after amendments to item 1 to replace "as a County Council employee" with "as a Civil Servant" (Prop JB, 2nd GC, unanimous) and under item 7.1, the payment to RPM, should read "(New play equipment at Church Play area)" . The amended minutes were then signed by the Chairman. 3. Matters arising and carried forward from the last or previous meeting (3.1) New village map - it was noted that this had now been installed adjacent to the village sign. (3.6) Recreation ground maintenance - it was noted that the Football and Cricket Clubs had asked for the top dressing to be carried out in June 2011. 3.1 (3.0.1) Quotations for cutting back trees and undergrowth in the Spinney and 3.5 (3.2 of 27.7.10) Trees adjacent to 13 Blenheim Way On a proposition by the Chairman it was agreed to vary the order of business to take these two items together, as the locations are very close together. It was agreed to accept the quotation from Town and Country in the sum of £130.00 plus VAT, (Prop IS, 2nd PJ) to carry out the work, and to ask the contractor to meet Cllr Gill on site prior to the commencement of the work for clarification of the exact location and requirements. 3.2 (3.0.3) Clearance of shrub area near playing field and club car park The Parish Council expressed appreciation for the clearance work done. It was agreed to obtain quotes for the application of weedkiller to the cleared area, to be brought to the next meeting. A letter of thanks expressing the Council's sincere thanks and gratitude is to be sent to Linda Field at Bovis Lend Lease. 3.3 (3.3) Church play area - quotation for proposed mound removal The revised quotation from RPM was considered. It was unanimously agreed (Prop GC, 2nd TG) to accept the quotation from RPM for£1300.00 plus VAT. 3.4 (4.3) Seed2Feed - request for support Noted. 3.5 (3.2 of 27.7.10) Trees adjacent to 13 Blenheim Way Dealt with earlier. 3.6 (4.5) Trees adjacent to 15 Egremont Road The Council's insurer's comments requiring removal of the trees at the Council's own expense was noted. Three quotations were considered. It was unanimously agreed (Prop GC, 2nd PJ) to accept the quotation from Town and Country, £210.00 plus VAT. 4. Correspondence/communications received 4.1 Horse fouling - email from resident Cllr Storr is to be contacted regarding a reply. 4.2 Cambridgeshire Police Shrievalty Trust - The Bobby Scheme - request for support The Parish Council was not able to donate on this occasion. 5. Planning applications and decision notices 5.1 Planning applications received 5.1.1 S/1395/10 - 4 Ashmead Drive - Demolition of existing conservatory and construction of enlarged rear extension No recommendation (Prop GC, 2nd PJ, unanimous). 5.2 SCDC Decision and appeal notices None. 5.3 Tree works applications 5.3.1 C/11/40/042 - 75 Main Street It was unanimously agreed that the tree can be removed. 6. Members reports and items for decision Cllr Storr conveyed PCSO Karen Mahoney's apologies for being unable to attend meetings and read her report in her absence. The report covered:
Cllr Storr had received the plans for the extension to the Pavilion and it was unanimously agreed (Prop JB, 2nd TB) that the Football Club, Cricket Club and Sports and Social Club should proceed to submit the plans through the Parish Council. It was noted that the Parish Council had agreed to cover the costs of drawing up the plans. 6.1 P3 matters Cllr Joslin reported that Andrew Stimson was no longer the liaison officer at Shire Hall and that the Comberton Portway path had now been diverted so that it runs inside the hedge and it is no longer necessary to walk on the road. 6.2 Repairs required at Egremont Road It was reported that slats on the picket fence and fence posts were damaged and agreed to obtain quotes for the next meeting. 7. Finance, risk assessment and procedural matters 7.1 To receive the financial report and approve the payment of bills The financial report was received and considered and invoices and bank statements were checked. The payments as listed in the report, plus LGS Services £1230.04 (admin support), Algar Signs £62.28 (signs for skate park), Ian Lawson £75.00 (brambles at skate park), Connections Bus £180.00 (August visits), and Reids Playground Maintenance £747.30 (repairs at Skate park, Egremont Road and Grenadier Walk), were approved and signed. (Prop GC, 2nd PJ). Further clarification is to be sought on the invoices for SCDC £295.00 (rates for Pavilion) and Signwork £1012.85 before the payments are released. Credits received since the last meeting were noted.
7.2 Play inspection reports and skate park inspection report Reports on the Church play area, Grenadier Walk and Worcester Avenue play areas and the skate park were considered. It was noted that repairs and signs at the Skate park had been carried out. The lights at the skate park have been reported to CCC by a member. Cllr Freeman is to be asked to submit his report for Egremont Road play area as soon as possible. 8. Members items for the next agenda and for the Clerk's information and Closure of meeting Cllr Joslin reported that a school liaison meeting would take place on 12 October and a report will be made to the next meeting. Concerns were expressed about the safety of crash barriers on the A428 between Hardwick and Caxton Gibbet, following recent accidents involving cars crossing the central reservation. This is to be an agenda item at the next meeting. In the meantime this issue is to be raised with County Cllr Fiona Whelan and the Highways Agency, whose comments are to be sought in advance of the meeting. There was no further business and the Chairman declared the meeting closed at 8.59pm.
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