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Parish Council: Meeting minutes 28 July 2009Last updated: Tuesday, 28 July 2009, 10:27 PM
Parish Council Minutes Meeting held on Tuesday 28 July 2009 in the Pavilion at 7.45 pm Present: Cllrs I Storr (Chairman), G Chamberlain, S Cripps, A Freeman, A Gill, P Joslin and J Stewart. In attendance: Mrs A Griffiths (Minutes Secretary, LGS Services).
Open Public Session No members of the public were present. Cllr Whelan’s email of 11 July regarding a possible cycle path was noted. Further information is awaited. 1. Apologies for absence and declarations of interest Apologies were received from Cllr Atkinson, Cllr Bhachu and County Cllr Fiona Whelan. Cllr Stewart declared a personal and prejudicial interest in item 3.1 as a parent of the owner of 7 Sudeley Grove. 2. To approve the minutes of the meeting held on 23 June 2009 The minutes of the meeting on 23 June 2009 were approved as a true record and signed by the Chairman after the following amendments. (PropPJ, 2nd GC)
3. Matters arising and carried forward from the last or previous meeting 3.0.1 (3.0.3) Pitch drainage – A meeting will to take place with the drainage contractors on 29 July prior to the start of works on 3 August and Cllr Storr will oversee the project. He will report back to the next meeting. 3.0.2 (6.4) RoSPA report play equipment work – It was agreed that the Jolly Gerald should be lubricated at a cost of £25 rather than being removed. 3.0.3 (4.6) Youth Football training. The email from Matt Clements apologising for the flyers was noted. 3.0.4 (3.0.5) Litter Bin St Neots Road – has been installed. 3.0.5 (3.0.4) Dog bin Millers Way – has been installed. 3.0.6 (3.4) Limes Road shrubbery – has now been invoiced. 3.1 (4.2) Trees at Blenheim Way and 7 Sudeley Grove Cllr Stewart, having declared a personal and prejudicial interest, left the meeting. Cllr Gill reported that Ros Richardson of SCDC will attend a site meeting on 10 August to look at the trees and will also be consulted about filling in the gap in the fencing. Carried forward. Cllr Stewart re-joined the meeting. 3.2 (4.2) Bus Shelter graffiti The cost of new panels was noted and felt to be too expensive. It was agreed not to proceed with new panels and to ask SCDC to return to have further graffiti removed from the shelter opposite Millers Way. 3.3 Licence for access to Rectory Farm The residents had not yet decided whether this was required and it agreed to leave the matter in abeyance until the access was required/used. 3.4 St Mary’s Play Area – Land Registry The information from Mills and Reeve was considered. It was noted that: 1. The Parish Council cannot confirm that it has ever held the title deeds. 2. The Parish Council can provide evidence that it has been cutting the area and maintaining the play equipment. 3. No reports of unlawful acts are known. It was agreed to ask Mills and Reeve to hold any further involvement to allow an opportunity for the Clerk to review the archives and background to the land, and consult with the Land Registry to see if the registration can be progressed more easily. 3.5 Chairman’s Delegation/Parish Planning Forum Cllr Gill reported. Points included were:
3.6 (3.2) Grace Crescent/The Pastures Highways have stated that an unbroken white line cannot be provided in this location. Cllr Whelan is still pursuing a review of the safety at this junction. 3.7 Play area signage It was decided that the signs were not required. 4. Correspondence/communications received 4.1 SCDC Standards Committee – forthcoming Parish Council member vacancy No members wished to stand. 4.2 Hardwick School Governor Vacancy Cllr Cripps outlined the reasons for not being able to take up the position at this time and no other members currently felt able to take on this role. It was agreed that Cllr Cripps would return to the Chairman of Governors to explore other ways of maintaining contact between the Parish Council and the School. 4.3 Proposed extension to changing facilities at the Pavilion Cllr Storr reported that improvements to the Pavilion were being considered, one of which involves an extension to the changing rooms. Architects’ quotes are currently being obtained. Carried forward. 4.4 Guttering and Soakaways at Pavilion The quotation from Geoff Wilson was considered. On a propostion by Cllr Storr, seconded by Cllr Chamberlain, it was agreed to obtain two further quotations for the work. Carried forward. 4.5 HSSC request for permission for Fun Day It was agreed to grant permission with the proviso that the Club takes responsibility for ensuring that the music is not too loud, that the event will end by 9.30 pm and that all Health and Safety considerations are taken care of. 4.6 Gypsy and Traveller Development Plan Consultation – SCDC invitation to meeting Cllr Joslin and Cllr Storr agreed to attend the meeting on 30 July. This will be an agenda item for the September meeting. 5. Planning applications and decision notices 5.1 Planning applications received since the last meeting 5.1.1 S/0849/09/F - 15 St Neots Road – Annexe. No recommendation. 5.1.2 S/0898/09/F – 345 St Neots Road – Erection of dwelling and garage following demolition of existing dwelling and outbuildings No recommendation. 5.1.3 S/0941/09/F – 6 Sudeley Grove – Replacement conservatory No recommendation. 5.2 Decision notices 5.2.1 S/0464/09/F – 46 Hall Drive – Extension and annexe – Approved by SCDC 5.2.2 S/0652/09/F – 120 Limes Road – Conservatory – Approved by SCDC. 6. Finance, risk assessment and procedural matters 6.1 To receive the financial report and approve the payment of bills The financial report was received and considered and invoices and bank statements were checked. The payments as listed in the report were approved: (Prop PJ, 2nd SC). It was noted that the payment to LGS Services should read £1029.85.
6.2 Play inspection reports The reports from Cllrs Freeman and Stewart were noted. Cllr Bhachu’s report is to be requested by next week. A swing at the play area has been coiled around the top of the frame. This is to be attended to. 7. Members items for the next agenda and for the Clerk’s information and Closure of meeting 7.01 Cllr Storr reported that the footpath next to Signworks and the new houses was becoming very overgrown and that a request for clearance had been made. 7.0.2 Millers Way – Cllr Storr reported that an amended form has been placed in Hardwick Happenings and an apology has been made to the Sports and Social Club - matter closed. 7.0.3 Cllr Storr reported that he had not yet heard from Graham Bird about the webmaster role. Carried forward. 7.0.4 Cllr Stewart reported that he had received a communication from the manager at Broadway House that the fire damaged building was detracting from the business and he was unable to let the accommodation. He has applied for a rates abatement and sought a letter of support from the Parish Council. It was agreed to send a letter to the Valuation Tribunal supporting his request(JS,GC). 7.0.5 It was noted that the junction of St Neots Road and Cambridge Road was very poorly lit and agreed to ask the Highways department for a new light to be located opposite the junction, of an appropriate type for improving the lighting at the junction, before the darker evenings come, and particularly in the light of the increased usage by motorcycle learners. 7.0.6 The need for a meeting in August was discussed. It was decided that a meeting would be held in August. Cllrs Chamberlain, Cripps and Freeman will all be away and gave their apologies for the meeting. 7.0.7 Speedwatch – Two more volunteers are required to undertake training to bring the complement to four. It was agreed to place an advertisement in Hardwick Happenings seeking volunteers. There was no further business and the Chairman declared the meeting closed at 8.56 pm.
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