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Parish Council: Meeting minutes 28 April 2009Last updated: Tuesday, 28 April 2009, 08:03 PM
Parish Council Minutes Meeting held on Tuesday 28 April 2009 in the School at 7.45pm
Present: Cllrs: Tejinder Bhachu, Alan Freeman, Tony Gill, Pauline Joslin and Ian Storr In attendance: Cllr F Whelan (County Cllr) and Mrs L Hazel (LGS Services).
Open Public Session including reports from the County and District Councillors Cllr Whelan’s report included:
1. To approve apologies for absence and declarations of interest 1.0 Apologies were received from Cllr Stewart n (out of parish), Cllr Atkinson (another commitment), Cllr Chamberlain (out of parish) and Cllr Cripps (ill). 1.1 There were no declarations of interest. 2. To approve the minutes of the meeting on 24 March 2009 On a proposition by Cllr Joslin, seconded by Cllr Freeman, the minutes of the previous meeting were approved as a true record and signed by the Chairman. 3. Matters arising and carried forward from the last or previous meetings 3.0 (3.2.1) Speedwatch– John Fuller is to be contacted about training. 3.1 Clerk Report 3.1.0.0 (3.1.1) Bus Shelter claim –Settlement has been received from Allianz therefore the matter is now closed. 3.1.0.1 (3.2.3) Pitch drainage project – Gary Arber is to attend the IOG course in October. The Football Foundation has extended their grant offer to allow for the work to take place in August. 3.1.1 (5.1.1) Land to North of 62 Ellison Lane – Parish Council land review Land to North 62 Ellison Lane – Searches of the Parish Council’s land titles have indicated that the Parish Council does not own the land and therefore ‘no recommendation’ was made on the planning application. Cllrs Storr, Chamberlain and Gill are to undertake a review of the Parish Council’s land titles and report back to a future meeting. 3.1.2 (3.2.7) Safer Routes to School project The recent e-mail from Allianz regarding the wig-wags was noted and considered. It was agreed to seek further legal advice regarding liability. 3.1.3 (4.4) CPALC – The Power of Well Being Noted. It was agreed that it would not be beneficial at this time. 3.1.4 A Lansley – Parking and safety outside Londis Store Cambridge Road The letter dated 24 April 2009 from Andrew Lansley MP was noted. 3.2 Members items, reports and recommendations 3.2.1 Installation of door at rear of Sports and Social Club – to ratify In response to the request from the Sports and Social Club had asked if they could put a door in the outside rear wall of the Ken Turner Room leading out on to the slabbed area at the back of the building, the idea being that a picket fence would be erected which could then be used by families. On a proposition by Cllr Bhachu seconded by Cllr Joslin this was agreed retrospectively and the Parish Council wished the Sports and Social Club well. 3.2.2 (3.2.5) Trees for Egremont Road – species It was agreed to order Sycamore Trees and it is to be highlighted to SCDC that the Parish Council looks forward to the trees being planted in the autumn on the understanding that they are suitably looked after once planted. The line of trees / shrubbery by the path that leads across the recreation ground are being damaged by children walking through creating a short cut. Cllr Gill is to review this and make a recommendation to the next meeting. 3.2.3 (3.2.2) Lighting in Grenadier Walk & by the Church – result of survey and to consider if lights are required This item is to be carried forward to the next meeting to allow a more detailed survey to be carried out. 4. Correspondence/communications received 4.1 Graham Bird – new webmaster required It was noted from his email that Graham Bird has recently moved to Cambourne and is looking for someone else to take on the responsibility of the website. A letter is to be sent thanking him for all his hard work and help. The Chairman is to look into finding a replacement and an article is to be placed in Hardwick Happenings. 4.2 St Mary’s Church Hardwick – request for grant towards grass cutting The recent letter from St Mary’s Church asking for financial assistance towards the cost of Insurance and grass cutting was noted and considered. The request was agreed in principle but before a final decision is the accompanying invoices are to be studied. Carried forward to the next meeting. 4.3 ACRE - Cambridgeshire Village of the Year Competition Noted. 4.4 EACH – request for financial assistance The request for financial assistance dated 6 April 2009 was considered and it was agreed not to make a donation to this worthwhile cause, however members were advised that they could make a donation as individuals if they so wished to do so. 4.5 Mary Mitchell Grace Crescent - fencing A copy of an email sent form Mary Mitchell to Hundred Houses regarding the fencing at the rear of Main Street was noted. It was agreed to write a formal letter to Hundred Houses highlighting that the Parish Council has seen a copy of the email stating that they look forward to the fence being repaired ASAP. The email dated 24 April 2009 from Peter Oakes was noted and considered. It is believed that the strip of land is owned by the Parish Council and on a proposition it was agreed that Mr Oakes could erect a temporary fence as proposed on the proviso that it is temporary and removed by the end of July.
5. Planning applications and decision notices 5.1 Planning applications received since the last meeting None received. 5.2 Decision notices None received. 5.3 Cambridgeshire & Peterborough Minerals & Waste Plan – further additional sites consultation Noted. 6. Finance, risk assessment and procedural matters 6.1 To approve the payment of bills The financial report was received and considered and invoices and bank statements were checked. On a proposition by Cllr Joslin, seconded by Cllr Gill, the payments as listed in the report were approved plus: IOG £46.50 + £70.00, IMG £895.94 and NALC (training) £35.00
A letter is to be sent with the cheque for Universal Fencing highlighting that at the end of the newly installed fencing there is a piece of metal sticking out that is dangerous due to it being at child’s height, requesting that they attend to it Asap. 6.2 Play inspection reports Play inspection reports were received from Cllr Bhachu. Cllr Freeman provided a verbal report. It was noted that the safety matting Grenadier Walk is starting to lift. This is to be repaired before the problem worsens. 6.3 Approval for replacement shower - Pavilion It was noted that the shower in the Pavilion needs replacing. On a proposition by Cllr Storr seconded by Cllr Freeman it was agreed to accept the quote from Nutcomb Plumbing for £195.62 + VAT. 6.4 Alan Peacock – Quote street columns It was noted that the cost of installing a CCC specification light column would be £680 per column. EDF charge a connection fee of £700 per column. 6.5 Information Commissioner – Advise re: CCTV A request has been received from Hardwick Sports and Social Club for an extract from the CCTV footage. It was noted that the information is personal and should only be released to the Police as it is protected under the Data Protection Act. It was agreed that CCTV can only be viewed upon written application to the Clerk (Data Controller). A sign is to be erected to this effect. 7. Members items for the next agenda and for the Clerk’s information and Closure of meeting 7.1 It was noted that the ‘dog waste bin’ is missing from Millers Way. A replacement is to be ordered. 7.2 Litter – It was highlighted that there is a lot of litter along St Neots Road. J Dyer is to be asked to pay particular attention to this. On a proposition by the Chairman it was agreed to allow members of the public to speak here. Revised plans for the Scout Hut were noted along with the cost of putting in a planning application. The Parish Council were asked if they would submit the planning application on behalf of the Scouts as it is believed that Parish Council’s do not have to pay for planning applications submitted. It was agreed that the Parish Council would submit the planning application on behalf of the Scouts as long as there is no direct cost to them.
There was no further business and the Chairman declared the meeting closed at 8.45 pm.
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