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Parish Council: Meeting minutes 27 October 2009Last updated: Tuesday, 27 October 2009, 11:16 PM
Hardwick Parish Council Meeting held on Tuesday 27 October 2009 in the Pavilion at 7.45 pm
Present: Cllrs I Storr (Chairman), T Bhachu, G Chamberlain, P Joslin, N Atkinson, A Freeman and J Stewart. In attendance: Cllr F Whelan and Mrs K Baptie (Minutes Secretary, LGS Services).
Open Public Session Cllr Whelan reported on;
1. Apologies for absence and declarations of interest Apologies were received from Cllrs Gill, Cripps (out of parish) and Bhachu who was called away at the beginning of the meeting. No declarations of interest were received. 2. To approve the minutes of the meeting held on 22 September 2009 The minutes of the meeting on 22 September 2009 were approved as a true record and signed by the Chairman. (PropJS, 2nd PJ) 3. Matters arising and carried forward from the last or previous meeting 3.1 (3.3) To consider the quotations received for tree work at 223 St Neots Rd The quotation of £186 + vat from Town & Country Tree Surgery was approved by the Parish Council (propGC, 2nd PJ) 3.2 (3.6) Grace Crescent/The Pastures Carried forward to the next meeting. 3.3 (4.1) Security fencing around goals Carried forward to the next meeting. 3.4 Football pitch drainage - report on status of grant An email report is to be sent to the members. 3.4.1 Repairs are to be arranged to a sand pit which had been dug out on the recreation ground by the smoking shelter. 3.5 Cycle Route Referred to earlier under Cllr Whelan's report. 3.6 Quotation from Briar Security for repairs to CCTV camera to be considered The £250 quotation from Briar Security was approved(prop IS, 2nd AF). 3.7 Anti-social Behaviour Event Cllr Storr reported that PCSO Trudy Newman-Hart came to the Recreation ground in a police van and talked to the youngsters. 3.8 Rubbish near Pavilion - propose hiring a skip It was agreed to organize a skip preferably over a weekend, to clear the accumulation of rubbish near the Pavilion. The Football, Cricket and Social Clubs were informed and asked whether they wish to get rid of any rubbish they might have in this area. (Prop IS, 2nd JS) 3.9 Village Pond - Green Algae The quotations were considered and it was agreed to approve the quotation from Buchan's, providing they follow the advice of Rob Mungovan, which was to clear the pond, then check again after a few days and clear again if necessary. (Prop JS, 2nd IS) 3.10 Footpath Signs A footpath sign has been erected near the Church, but there is no footpath there. Andrew Stimson is to be asked to remove it. 3.11 Speedwatch Cllr Storr reported on a recent meeting and the first training sessions on 15 November. Police procedure if motorists are recorded speeding was explained. It was agreed to purchase a speed camera at a cost of approximately £3,300 and to write to Toft Parish Council to ask if they would contribute.(prop IS, 2nd AF 5 in favour and 1 against) 4. Correspondence/communications received 4.1 Signatories for SCDC S106 Agreements Consideration was given to communications with SCDC who had requested the names of 2 signatories for any indemnity. It was agreed to retain the present situation whereby any parish councillor may sign, in order to avoid the need to change the Standing Orders. SCDC is to be informed 4.2 Community Engagement Strategy No information was brought to the meeting. Carried forward 4.3 Public Works Loan Board / Capital Grant Bulletin Cllr Storr reported on some of the options to develop the Pavilion as more of a community venue and how this might be funded. It was discussed that at some stage in the future the Parish Council would consider asking the Football and Cricket Clubs and the residents, by questionnaire, for suggestions as to what facilities they would like to have at the Pavilion. 4.4 Invitation from BT to adopt a red phone box BT's offer of the red phone kiosk to the Parish Council for the nominal sum of £1, as the number of calls from it are low and the upkeep is no longer viable, was considered. It was agreed to clarify if the Parish Council adopt the kiosk may it then sell or dispose of it if so wished, or are there conditions attached. Carried forward. 4.5 Broadband Speeds - letter from Andrew Lansley MP Cllr Freeman will respond to Andrew Lansley MP's enquiry for feedback on Broadband speeds in the village. 4.6 Invitation to meet with Council's Cabinet Cllrs Storr and Chamberlain will attend. 5. Planning applications and decision notices 5.1 Planning applications received since the last meeting 5.1.1 S/1351/09/F - D Cirillo, 114 Limes Road, Extension The Parish Council made no recommendation. 5.1.2 S/1425/09/F - Dry Drayton Estate Ltd, Scotland Farm, Grain Store revised location, Extension The Parish Council made no recommendation. 5.2 Decision notices 5.2.1 S/1138/09/F - Mr Kennedy, 73 Lambourne Rd, Extensions - SCD approved. 6. Finance, risk assessment and procedural matters 6.1 To receive the financial report and approve the payment of bills The financial report was received and considered and invoices and bank statements were checked. The payments as listed in the report, plus a payment to Caroline Edgley £28.96 (Hardwick Happenings stationary) and Geoff Wilson £825 (Pavilion guttering) were approved: (Prop CG, 2nd PJ).
6.2 To approve the quotations for CCTV signs from Signwork and Expertees The quotations were approved. (Prop GC, 2nd PJ) 6.3 Request from Sports & Social Club to replace the patio doors It was agreed from a safety and security point of view that the patio doors should be replaced. The Clerk is asked to obtain 3 quotations for replacement and then the Parish Council will go back to the Sports and Social Club and ask how much they can contribute. 6.4 Play inspection reports It was noted that a resident had tripped on the safety surfacing under the bus/slide which has been vandalised and needs repairing urgently. The Clerk is asked to organise the repairs up to the sum of £500. If the sum is more than this, the Parish Council agreed that the Clerk could refer to Cllr Storr who would make a decision. The Parish Council did not recall requesting a quote for repairs to surfacing under the swings, as there is no damage there. 7. Members items for the next agenda and for the Clerk's information and Closure of meeting Cllr Chamberlain reported that he had attended the Sports & Social Club AGM and was pleased with how well it was doing, with 25% increase in profits and increased membership in the last year. There was no further business and the Chairman declared the meeting closed at 9.25pm.
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