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Parish Council: Meeting minutes 27 July 2010Last updated: Tuesday, 27 July 2010, 10:02 PM Hardwick Parish Council Meeting held on Tuesday 27 July 2010 in the Pavilion at 7.45 pm Present: Cllrs I Storr (Chairman), G Chamberlain, P Joslin, A Gill, J Bowen, N Atkinson, T Bhachu and J Stewart. In attendance: Mrs K Baptie (Minutes Secretary, LGS Services). Open public session including reports from the County and District Councillors Cllr Fiona Whelan reported on;
The Parish Council will write to David Harty (Portfolio holder for education) and Adrian Loades (Director of Children and Young Peoples Services) and copy Andrew Lansley MP to express concern regarding this situation stressing the need to build a secondary school in Cambourne as soon as possible as local children cannot get into the local school. While understanding the financial constraints the local government cannot ignore this situation. It will also respond to the library consultation to say it is vital to have the service at least once a month 1. Apologies for absence and declarations of interest Apologies were received from Cllr Freeman (out of parish). There were no declarations of interest. 2. To approve the minutes of the meetings held on 22 June 2010 The minutes of the meeting on 22 June 2010 were approved as a true record and signed by the Chairman. (Prop JP, 2nd GC) 3. Matters arising and carried forward from the last or previous meeting 3.01. (3.3.5) Street light by the Church - This seems to be working intermittently. It was also noted that a number of street lights are obstructed by trees and therefore less effective, particularly opposite the school entrance and also the entrance to Egremont Rd on the ditch side. 3.0.2 (3.3.6) Overhanging Vegetation at Ashmead Drive - Cllr Gill has had a look at this and it doesn't appear to be too bad now. 3.0.3 (7.1) Payment of bills. 50% of the cost of the patio windows is to be charged to Hardwick Sports and Social Club as previously agreed. 3.0.4 (3.3.4) Derelict site corner of Cambridge Rd & St Neots Rd - The owner has been contacted and confirms that he is trying to sell the site and has interest from 2 parties one who are interested in developing the site for housing and the other who is interested in developing office space. However he also stressed that in the current market property is not selling easily. 3.0.5 (3.3.7) Connections Bus - This will be visiting the village on Mondays 16th and 23rd August from 4pm to 6pm. 3.1 (4.4) Cross Keys homes request to provide information leaflets It was agreed that the Parish Council did not wish to be seen as endorsing a product, but if this organisation wished to contact local shops, doctors surgeries or buy an advert in the village magazine then they could do so. 3.2 (6.1) Overhanging trees in Blenheim Way Cllr Gill has inspected the trees and agrees that these trees which belong to the Parish Council are overhanging the resident's garage. There are also some trees which are overhanging the footpath in The Spinney and also undergrowth which is also encroaching the path. A Tree Surgeon will be asked to liaise with Cllr Gill and provide a quote for the works. 3.3 (7.3) RoSPA reports - to consider quotation for repairs to Grenadier Walk play area 2 further quotes are to be obtained before making a decision. 4. Correspondence/communications received 4.1 NHS Application for locum in the vicinity of Hardwick - to note the Parish Council's response The response which had been submitted between meetings due to the timing of the consultation was noted. 4.2 Andrew Lansley MP - changes in Government policy Noted. 4.3 CCC Mobile Libraries Cllr Whelan has already covered this item in her report. 4.4 CCC Madingley Rise public meeting Cllr Whelan has already covered this item in her report. 4.5 Church Play Area installation of new equipment Letters received from residents regarding the provision and also the positioning of the new equipment were considered and it was agreed to respond that the play area is specifically for young children. The Charman will prepare the response which the clerk will send to the residents. 4.6 E-Cops PCSO Karen Mahoney reported on 3 crimes in the past month;
4.7 Recreation Ground The Parish Council considered the letter from Chris Fuller (Cricket Club) and Gary Arber (Football Club). Appreciative that the current condition of the ground has probably been exacerbated by the very dry weather it was agreed that considering the plea for additional spending from this year's budget on the Recreation Ground the following is required -
not in reach of spending sums of money for particular sections of the community.
and what might be expected of the Parish Council in terms of future maintenance. This information is required urgently as an extraordinary meeting may be convened to discuss further. A letter is to be sent to Chris Fuller and Gary Arber to ask if they can check with the Groundsman (who has given previous advice) as to the viability of top dressing at this time of year. 5. Planning applications and decision notices 5.1 Planning applications received None. 5.2 SCDC Decision Notices 5.2.1 S/0716/10/F - Asplins Farm, Toft Rd - Replacement of existing outbuilding. Approved by SCDC. 5.2.2 S/0325/10/F - 5 Pippin Walk - Planning appeal upheld. Planning permission granted. 5.3 Tree Works application - 77 Main St The Parish Council had no objections. 6. Members reports and items for decision 6.1 Tree wardens' meeting report Cllr Gill was unable to attend the meeting and therefore has nothing to report. 6.2 Clearance of shrub area near playing field and club car park by Isaiah 58 Cllrs Joslin and Gill had met with Steve Gaze from Isaiah 58 and showed him what needs clearing. He is hoping to carry out the work mid/end August. The Parish Council agreed to provide a skip when they are ready to do the work. (Prop IS, 2nd GC, unanimous) Steve Gaze had been asked to liaise with the Clerk to let her know when they require the skip. 6.3 Report on Fundraising Course on 7 July Cllr Joslin found the course very interesting and informative in suggesting lots of different ways of sourcing funds. She will email her report to the other members. 6.4 Hardwick Sport & Social Club Cllr Storr outlined the proposed changes to the plans for the bar in the Ken Turner room, and the Parish Council fully supported the changes. (Prop JS, 2nd GC) A quotation has been received to supply and fit 4 mixer showers, however the Parish Council understood that only 2 additional shower heads were required as there are already 2 in position. Nutcombes will be asked to provide a revised quote and for the water pressure to be checked. The Parish Council would also like 2 further quotations for consideration. 7. Finance, risk assessment and procedural matters 7.1 To receive the financial report and approve the payment of bills The financial report was received and considered and invoices and bank statements were checked. The payments as listed in the report, plus Greenham £35.95 (bin liners) and Lawson £150, were approved and signed. (Prop JP, 2nd GC). UK Amenity (Spraying) £411.25 Grounds by Rounds (Grounds maintenance) £274.17 LGS Services (o/s VAT on previous invoice) £7.87 LGS Services (Admin support) £1200.29 Moore Stephens (Audit) £477.05 LG Stoehr (Salary) £176.80 J Dyer (Salary) £110.24 Ian Hildrew (Changing room lights) £144.12 Victoire Press (Printing) £585.00 Essex CC (P3 Course) £35.00 7.2 Play inspection reports and skate park inspection report Skate Park
Church Play area
Grenadier Walk
Egremont Rd Cllr Freeman on holiday. A report is to be requested on his return. 8. Members items for the next agenda and for the Clerk's information and Closure of meeting 8.1 Cllr Gill reported on the Speedwatch operation the previous Saturday. There were 63 cars and only 1 was over the speed limit at 34 mph. However it was noted that motorists were able to see the operators in their high visibility bibs and this served as a deterrent. Several passing residents spoke in support of the project. 8.2 It was noted that there is some graffiti on the road signs and the bus timetable. The Chairman will try to clean this. There was no further business and the Chairman declared the meeting closed at 9.47pm.
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