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Parish Council: Meeting minutes 26 October 2010Last updated: Tuesday, 26 October 2010, 10:18 PM Hardwick Parish Council Meeting held on Tuesday 26 October 2010 in the School at 7.45 pm Present: Cllrs I Storr (Chairman), P Joslin, A Gill, J Bowen, T Bhachu, G Chamberlain, J Stewart and A Freeman. In attendance: Cllr F Whelan and Mrs K Baptie (Minutes Secretary, LGS Services). Open public session including reports from the County and District Councillors Cllr Whelan reported on:
The Chairman varied the order of business and item 6.1 was taken here. 6.1 A428 Barrier Safety (GC) No reply as yet had been received from the Highways Agency. Cllr Chamberlain had been looking into an extensive study carried out in Oregon highlighting the dangers of this particular type of barrier. Cllr Whelan asked for details of his findings. A copy will be sent to her so she can follow up on this. Cllr Stewart reported on;
1. Apologies for absence and declarations of interest Apologies were received from Cllr Atkinson (unable to access the building safely due to work being carried out within the school). 2. To approve the minutes of the meetings held on 28 September 2010 The minutes of the meeting on 28 September 2010 were unanimously approved(Prop PJ, 2nd GC) after amendment to item 6.2 which should read "repair required at Egremont Rd Play Area". The amended minutes were then signed by the Chairman. 3. Matters arising and carried forward from the last or previous meeting The Clerk‟s report was noted. 3.0.1 (3.1) and (3.5) Cllr Gill had spoken to Town & Country to specify exact location and requirements and the Parish Council agreed that the work should proceed without further delay, together with the treeworks previously agreed at 15 Egremont Rd 3.1 (3.2) Shrub area near playing field and club car park weed killer - to consider quotations Quotation received from CGM, Jim Rogers and Ian Lawson were considered and the quotation from Ian Lawson for £460 was accepted. (Prop JS, 2nd AG) 3.2 (6.2) Egremont Rd play area fencing repairs - to consider quotations After consideration, the quotation from Ian Lawson for £210 was accepted. (Prop GC, 2nd JS) 3.3 (6.2 of 25.5.10) CCC reply re Millers Way The Parish Council was disappointed with the response from Camilla Haggett and wished to take the matter further by writing to Mark Kemp saying the Parish Council has done all it can and awaits a response to its statutory submission. A copy is to be sent to Cllr Whelan. 4. Correspondence/communications received 4.1 SCDC Hedge Pack - to consider if any tree or hedging are required The Parish Council agreed that no more are required at present. 4.2 Connections Bus report - to note Noted. 4.3 NHS Pharmaceutical Services Consultation It was agreed that members would respond individually online rather than the Council submitting a response. 4.4 SCDC democratic services review In response the Parish Council wanted it noted that it is very dissatisfied with the planning website. The remaining questions will be answered by the Clerk. 4.5 NALC Code of Practice on Local Authority Publicity Consultation The Parish Council felt that this was an exercise which is inappropriate given the current climate. 5. Planning applications and decision notices 5.1 Planning applications received None 5.2 SCDC Decision and appeal notices S/0609/10/F - 345 St Neots Rd - SCDC declined. 5.3 Tree works applications 5.3.1 167 St Neots Rd The Parish Council had no objections to the treeworks 5.3.2 87 Main St The Parish Council had no objections to the treeworks 6. Members reports and items for decision 6.1 A428 barrier safety This item was taken earlier. 6.2 Report on School Liaison meeting Cllr Joslin‟s report was noted. The school had expressed concern about the back path from the school to Limes Rd which gets very slippy during the winter months. It was agreed to obtain a quotation for a salt bin and to decide at the next meeting if one is to be purchased. 7. Finance, risk assessment and procedural matters 7.1 To receive the financial report and approve the payment of bills The financial report was received and considered and invoices and bank statements were checked. The payments as listed in the report, plus Hardwick Primary School £45 (room hire). Credits received since the last meeting were noted. (Prop PJ, 2nd AF)
In response to the correspondence from Signworks the Parish Council agreed to settle the invoice for £1012.85 for the new village map, and negotiate a nominal sum to amend the sign near the Church. 7.2 Financial Regulation review and recommendation from the RFO on small works procedure The advice and guidance from the Clerk on small works was considered and the Parish Council agreed that the financial regulations could be updated to show that the Clerk, be delegated in consultation with the Chairman to put in hand small works, within the budget, up to the sum of £500 between meetings, as had previously been discussed at the April 2010 meeting. 7.3 Play area inspection reports and skate park inspection report The „no dog fouling‟ sign has fallen off at the Egremont Rd Recreation Ground car park. Cllr Bowen will take a look. There were no other problems. 8. Members items for the next agenda and for the Clerk's information and Closure of meeting Cllr Storr read out the report sent by Karen Mahoney which covered;
There was no further business and the Chairman declared the meeting closed at 9.21pm.
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