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Parish Council: Meeting minutes 26 January 2010Last updated: Tuesday, 26 January 2010, 03:36 PM
Hardwick Parish Council Meeting held on Tuesday 26 January 2010 in the School at 7.45 pm
Present: Cllrs I Storr (Chairman), G Chamberlain, P Joslin, A Gill, and N Atkinson. In attendance: Cllr Whelan , Sebastien Joly and Mrs K Baptie (Minutes Secretary, LGS Services).
Open Public Session Sebastien Joly talked to the Parish Council about his new business venture, making fresh pizzas in a woodburning oven from a mobile trailer. He has a licence to trade and is asking permission from the Parish Council to trade in Hardwick one evening a week. The Parish Council agreed that he could have a 6month trial, trading on a Thursday evening subject to all the necessary trading licences being in place.
1. Apologies for absence and declarations of interest 1.1 Apologies were received from Cllrs Freeman and Stewart (out of parish), and Cllr Cripps (unwell). 1.2 No declarations of interest were received. 2. To approve the minutes of the meeting held on 15 December 2009 The minutes of the meeting on 15 December were approved(Prop GC, 2nd PJ) as a true record and signed by the Chairman, after an amendment to item 3.1 which should read 'Caldecote Parish Council is to be thanked for the time extension for use of their pitch until their next meeting in mid-January free of charge'. 3. Matters arising and carried forward from the last or previous meeting 3.1 SCDC request for feedback on S106advice note and website Cllr Gill summarised the proposals and it was agreed to respond that as all new housing generates a sum of £3,000 per house under the S106 agreement, that the Parish Council insist that before any permission is granted there is a written agreement in place between the developers and the Parish Council to ensure that the funds are available either in stage payments or on completion, for the benefit of the residents. 3.2 Changes to Whippet Coaches 14 service Noted. 3.3 BT invitation to adopt red telephone box In response to the Parish Council's enquiry BT had replied that in principle the Parish Council would be able to do whatever they want apart from selling, leasing or renting to another telecommunications supplier. This might be subject to planning constraints. It was agreed to check the listing and await BT's response to SCDC before considering the matter again. 3.4 Overhanging Vegetation At this was still outstanding it was agreed to wait a further two weeks before taking the matter further. 3.5 Tree stump on Egremont Rd Cllr Gill reported that although it had suffered past damage and is misshapen as a result, nothing needs doing to it. He also reported on two elm trees in Sudeley Grove near the boundary to a residents property. He feels that only one is dead and has agreed to monitor them over the next few months when buds start to appear. If they are found to be dead, the Parish Council agreed it will arrange for them to be removed. (Prop IS, 2nd GC) It was agreed to write to Mrs Stewart informing her of the decision. 4. Correspondence/communications received 4.1 SCDC Community Facilities Audit Noted. 4.2 SCDC Community Transport Strategy Noted. 4.3 Request to use playing fields for Whitsun Fair 28 - 31 May Having considered the request the Parish Council has decided to refuse permission. (Prop IS, 2nd GC) 5. Planning applications and decision notices 5.1 Planning applications received since the last meeting 5.1.1 S/1849/09/F - Mr & Mrs Sutherland 17 Lambourne Rd - front extension, alterations to garage, hardstanding and dropped kerb. The Parish Council recommended approval (Prop GC, 2nd IS) 5.1.2 S/1682/09/F - Hardwick Parish Council - Scout & Guide Headquarters, Egremont Rd - erection of Scout & Guide building following demolition of existing structure. Parish Council recommended approval with the comment "it will create an excellent provision for the village". 5.1.3 S/0016/10/F - Asplins Farm Toft Rd - replacement of existing outbuilding to provide domestic leisure facilities and an office for home working. Parish Council recommended approval. 5.2 Decision notices 5.2.1 S/1666/09/F - 74 Ellison Lane - Extension - Approved by SCDC Noted. 6. Finance, risk assessment and procedural matters 6.1 To receive the financial report and approve the payment of bills The financial report was received and considered and invoices and bank statements were checked. The payments as listed in the report, plus C Edgley £12.97 (Hardwick Happenings), Hardwick Football Club, 2 cheques for £500 each (donation towards pitch hire and agreed loan of £500), Information Commission £35.00 (data protection registration), Warton & Clerk £152 (skip hire) and Hardwick Community Primary School £45 (room hire), were approved: (Prop PJ, 2nd AG).
The payment to Signworks (£176.53 - Village Maps) was not approved as there is an error in the map. Signworks have been asked to rectify. The new village map is still outstanding. Credits received between meetings were noted. 6.2 Play inspection reports None received. It was agreed that where reports are not brought to the meeting those Cllrs responsible are asked to email them to the Clerk as soon as possible after the meeting.
On a proposition by the Chairman it was agreed to defer items 6.3, 6.4 and 6.5 to a separate budget meeting on 2 February, 6.6 To formally approve the agreement to pay £625 to the Football Club to cover 50% of the cost of the planning application At the last meeting the Parish Council agreed to pay 50% i.e. £625 towards the cost of the planning application for Pavilion improvements, however noting that if the Parish Council submits the application, the costs will be approximately 50% less. In light of this the Parish Council agreed to recind it previous decision and submit the application in its name and at its own cost (Prop IS, 2nd PJ) 6.7 Egremont Rd - to approve costs for purchase and installation of dog litter bin and sign and litter bin It was agreed to purchase a Topsy 2000 litter bin with a stainless steel stubber plate and fire retard plate at a cost of £161.41 plus vat, and the post/wall mounted dog litter bin at £62 plus vat. When these are received Mr Lawson who is to install them should contact Cllr Storr regarding the location. 7. Members items for the next agenda and for the Clerk's information and Closure of meeting 7.1 The Speedwatch project is underway and alternative sites are to be considered. 7.2 Rubbish in the layby in St Neots Rd (as you turn right out of Cambridge Rd, the first layby on the left) is to be reported to the District Council for collecting. There was no further business and the Chairman declared the meeting closed at 9.15pm
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