Minutes from 26 February 2008

Last updated: Tuesday, 26 February 2008, 08:31 PM

Present

Cllrs: Ian Storr (Chairman), Richard Grenfell, Grenville Chamberlain, Anthony Gill, Pauline Joslin and Sue Cripps

In attendance

Mrs L Hazel (LGS Services)

Open Public Session

None.

Minutes

1. To approve apologies for absence and declarations of interest.

1.0 Apologies were noted from Cllrs Stewart (out of parish) and Cllr Freeman.

1.1 Cllr Grenfell declared an interest in item 7.3 CCTV Quotations.

2. To approve the minutes of the meetings on 22 January 2008

2.0.1 On a proposition by Cllr Chamberlain, seconded by Cllr Joslin the minutes of the meeting on 22 January 2008 were approved as a true record and signed by the
Chairman after one amendment to include Cllr Freeman’s apologies.

3. Matters arising and carried forward from the last meeting

3.1 Clerk Report

3.1.0 (3.3) Bus Shelter Damage. Mr. Cowell has been contracted for a maximum of one hour to progress this. It was noted that to date nothing further has been received. It
was confirmed that the new bus shelter has been installed. It was noted that the plastic/flexi glass is bowing due to being kicked as there is a footmark on it.

3.1.1 (4.3) Smoking Shelter update – invitations to tenders have been sent out to three contractors.

3.1.2 (6.4) Curry House –Nigel Blazeby, SCDC Planning Officer reply was noted: ‘An update on the history might explain things. Firstly consent was granted for the reconstruction of the building involving an element of change of use. At this time the development was speculative. Prospective occupiers wanted to see some changes to the building both internally and externally. I would not accept the changes as an amendment so they submitted a revised application (S/1503/07). Subsequently it was discovered that they could not reconstruct the building at all but that it had to be largely demolished and replaced. A further application was submitted for its replacement and subsequently approved. This left us with the undetermined application for reconstruction. The applicant withdrew this at our request as it was no longer necessary to determine it.

3.1.3 (7.3) Notice Board by shop – Ian Lawson has been contracted to make the new notice board.

3.1.4 (7.8.1) Saxon Place Taylor Woodrow/Wimpy. It has been confirmed that the Deed of Variance has been amended to allow the £20,000 to be spent at the Parish Council’s discretion.

3.1.5 (7.8.2) Hundred Housing Society – Roger Wilson, Hundred Housing Society has confirmed that the S106 is already signed, so a variation document will need to be
prepared and signed. The Parish Council is now waiting to hear from Ms Dunnett.

3.1.6 (7.9) Play park inspections – It was confirmed that Ian Lawson has been contracted to do all the work identified at the last meeting. It was noted that the work has not yet been carried out at Egremont Road and that the situation has become even more dangerous and that the matter is now urgent. Ian Lawson is to be asked to do as a
matter of urgency.

3.1.7 (6.5) Public Consultation – Cllr Chamberlain confirmed that he has responded on the Parish Council’s behalf highlighting the following main points:

Inadequate Employment,
Transport improvement is required,
The Hedgerows are home to Yellow Hammer birds,
There have been several noise complaints with regards to the nearby factory TKA Tallent,

No provision has been made with regards to alternative energy i.e.: solar power heating.
3.1.8 (3.1) Street Lighting – The Chairman reported that he has been unable to check the inventory to see if it is correct as he has mislaid his copy and asked that the Clerk
provide a new copy.

3.1.9 (4.2) Cllr Grenfell to let the Clerk have details of the replacement bench to be ordered.

3.2 (4.1) Site meeting – Graham Lowe – CCC – including reply. The reply from Graham Lowe was noted.

4. Members reports and items

4.0 Bus lay-by – Several potholes in the bus lay-by Cambridge Road (opposite letter box) are to be reported.

4.1 It was noted that the lights on the Pavilion have been permanently on for the last 2 days. The Chairman will bring these to the Sports & Social Club’s attention.

4.2 Footpaths – It was bought to the attention of the Parish Council that dog mess is being left on/by the end of the bridge. It was confirmed that there is a dog bin on the corner of Millers Way that dog owners can use. An article is to go in Hardwick Happenings reminding dog owners of their responsibilities.

4.3 Egremont Road – It was noted that there appears to be some confusion amongst delivery drivers when delivering parcel’s as there are no signs where it meets Limes
Road. It was agreed to write to the District Council asking them to erect signs.

4.4 P3 application – This has now been completed and handed to the Clerk.

4.5 Cllr Cripps reported on her attendance at the CALC AGM and found it to be very educational. Brian Smith, CCC who gave a presentation at the meeting highlighted
that the best way of communication is through the Neighbourhood Pannell meetings. Concern was express that this system is too tiered.

4.6 Concern was expressed that the Parish Council has not seen the County Councillor at any of their meetings.

4.7 It was bought to the attention of the Parish Council that at the comer of Cahill Corner there was bad flooding today. This is to be reported to CCC.

4.8 Members were all asked how they would like to receive their meeting papers in the future. It was agreed by all that the preferred option would be by e-mail.

5. Correspondence/communications received

5.1 Hardwick Football Club – Pitch drainage grant application

The report/letter from Clare Arber was noted and the contents considered. It was noted that Clare Arber has indicated that Cambridgeshire FA have advised that it
would be better if the application came direct from Hardwick Parish Council in order that VAT can be reclaimed and is asking if the Parish Council would be the main
applicant.

On a proposition by Cllr Chamberlain, seconded by Cllr Grenfell it was unanimously agreed that the Parish Council is to become the main applicant. The Clerk will
complete the application.

5.2 CCC – Millers Way & the definitive map

The response from Catherine Taylor CCC was noted and considered. It was agreed to invite Catherine Taylor to attend the next meeting to talk to the Parish Council
further.

6. Planning applications and decision notices. It was noted that there were no planning applications.

6.1 SCDC Approval/Refusal

6.0.1 S/1033/07/F/MO Erection of 2 dwellings following demolition of existing – Approved by SCDC. Noted.

7. Finance, risk assessment and procedural matters

7.1 To approve the payment of bills

The financial report was received and considered and invoices and bank statements were checked. On a proposition by Cllr Grenfell, seconded by Cllr Gill the payments
as listed in the report were approved plus:
Victorie Press £440
Lawson Tree Surgery £120
T & S Groundworks £7,904.36.
Grounds by Rounds Grounds maintenance £244.80
Comberton Parish Council SLCC shared membership £17.89
Garrick Outdoor Ltd Bus shelter £4185.34
Information Commissioner Data protection forms £35.00
LG Stoehr Salary £140.40
J Dyer Salary £96.24
LGS Services Admin support £1029.03
ARD Riveting £270.25
CCC Streetlights £1404.86

It was agreed to defer payment to CCC for the street lights until the inventory/invoice can be checked by the Chairman to see if they are correct.

Pavilion – It was noted that people are not using the footpath but are walking on the tarmac. It was agreed that this should be an agenda item for the next meeting.

7.2 Play Park Inspection

It was agreed that Cllr Grenfell is to re-design the old form. A copy of the old form is to be emailed to Cllr Grenfell to enable him to modify it. It was noted that there is
glass in St Mary’s play area and that Cllr Grenfell will remove it. As Cllr Bhachu was not present at tonight’s meeting he is to be asked to send his report to the Clerk.

7.3 CCTV quotations

Cllr Grenfell declared an interest in this item. It was noted that four companies were invited to submit quotations for the supply and installation of replacement CCTV
recording system. It had to be:
suitable for the existing cameras and be able to take additional cameras at a later date should they be require.
Easy to extract recordings from to pass to the Police as and when necessary.

Have a comprehensive support and maintenance programme with faults being rectified swiftly.
The quotes were received and considered. On a proposition by Cllr Storr it was agreed that Cllr Grenfell should meet with one company to discuss further and report his
findings back to the next Parish Council meeting before a final decision is made. This item is to be carried forward to the next meeting.

7.4 Mills & Reeve – Land Registration Land near St Mary’s Church

The report from Katie Mitchell, Trainee Solicitor, for Mills & Reeve LLP was considered. It was agreed that Parish Council is happy for Katie Mitchell to proceed as recommended however it was felt that it was not necessary to obtain and extra valuation.

8. Members items for the next agenda and for the Clerk’s information and Closure of meeting

There was no further business and the Chairman declared the meeting closed at 9.00pm