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Parish Council: Meeting minutes 26 August 2008Last updated: Tuesday, 26 August 2008, 01:21 PM
Present: Cllrs: Ian Storr (Chairman), Grenville Chamberlain, Pauline Joslin, Anthony Gill, Tejinder Bhachu, Jim Stewart, Alan Freeman and Nigel Atkinson. In attendance: Mrs G Stoehr (Clerk). Open Public Session Following the casual vacancy which resulted from Richard Grenfell’s resignation 10 electors had requested an election. As a result of the ensuing uncontested election Nigel Atkinson had been elected unopposed to the Parish Council. 1. To approve apologies for absence and declarations of interest 2.0 Apologies were noted from Cllr Cripps (out of parish). Cllr Baldwin had also sent his apology. 2. To approve the minutes of the meetings on 22 July 2008 On a proposition by Cllr Chamberlain, seconded by Cllr Joslin the minutes of the meeting on 22 July 2008 were approved as a true record and signed by the Chairman. Cllr Bhachu arrived. 3. Matters arising and carried forward from the last or previous meetings 3.1 Clerk Report 3.1.0 (3.1.0) ROSPA Report – trip zone – This was noted as the difference in levels between the safety surfacing and surrounding ground level and Ian Lawson is to attend to it. 3.1.1 (3.1.3) Bench by Church – This has now been ordered and will be delivered to Cllr Stewart. Cllr Stewart is to check on the plaque to be removed. Cllr Joslin agreed to check with the owners as to what they want doing with the old bench. 3.1.2 (3.1.0) Quotations for play equipment painting, safety surfacing repairs and skate park works are outstanding. Carried forward to the next meeting. 3.1.3 The Pitch Drainage grant application has been completed following a meeting with Jim Hill of the Cambridge FA. The Chairman is to co- sign before it is sent to the Football Foundation. 3.1.4 (3.5) Bus shelter – the email from Mills & Reeve indicating their costs was thought to be too high and it was agreed to ask CALC if its solicitor could assist the Council recover its costs. Other options were also considered which included pursuing via the small claims court and employing a community solicitor. 3.1.5 First registration of land near St Mary’s Church – Cllr Storr is to complete the statutory declaration. 3.1.6 Deed of variation Taylor Wimpy Enterprise Café site – The deed has been executed and the £20,000 received has been banked. 3.1.7 Deed of variation Hundred Houses Society – This is still outstanding. 3.1.8 (4.1) Hundred Houses 75 years celebration – This is to be held on 8 September, 12 noon to 2.30pm at St John’s College. 3.1.9 (3.1.5) Hardwick Roundabout – Dennis Vacher had emailed to say ‘we have a meeting with the Highway Agency and ourselves and one of the items is the condition of the roundabouts, we have asked that they clear all debris, re-soil and seed to an acceptable standard.’ As the work still has not been completed he is to be chased. 3.1.10 (7.0) 16 Egremont Road pavement – Dennis Vacher had been asked to attend to this but as it was still not done it was agreed to report also that both sides of the pavement need to be repaired as they are a potential trip hazard. 3.2 BT Phone box consultation It was noted that there was one phone box on the list at Main Street Hardwick. After reconsideration the Parish Council agreed not to respond to the consultation. 3.3 (5.1.2) Planning permission re. Mobiles at the school Cllr Joslin reported on her attendance at the Development Control Panel meeting and that as to item: 10 ‘temporary School development’ it was noted that they will not allow anyone to park on site so pupils can walk. Concern was expressed that there had been poor representation from the County Councilor who should have been present. 4. Correspondence/communications received 4.1 CCC Bus Service 2 Whippet Consultation The recent correspondence was noted stating that with regret this is being withdrawn. It was agreed to reply that it is regrettable that the service is being withdrawn. 4.2 Review of the East of England Plan – consultation on draft project plan & statement of public participation It was agreed that no further development should be permitted until the necessary infrastructure is in place. Cllr Chamberlain is to draft a response on the Council’s behalf. The forthcoming public exhibition for a proposed 2500 homes on land north of Cambourne was noted. 5. Planning applications and decision notices 5.1 Planning applications received since the last meeting 5.1.1 S/1324/08/F 35 Ashmead Drive – Extension and Garage On a proposition by Cllr Chamberlain seconded by Cllr Gill it was agreed to respond no recommendation. 5.1.2 S/1352/08/LB The Old Victoria Farmhouse 26 Main Street – Alterations – Create en-suite shower room for bedroom 2 Cllr Freeman declared a personal and prejudicial interest as an adjacent resident. On a proposition by Cllr Chamberlain, seconded by Cllr Gill it was agreed to respond no recommendation. 5.2 SCDC Approval/Refusal notices 5.2.1 S/0562/08/CC Hardwick Primary School Limes Road – Erection of 5-bay mobile building to accommodate pre-school group for a temporary period – permission granted Noted. 6. Finance, risk assessment and procedural matters 6.0.1 Play equipment inspection reports: Noted: Church area – It was highlighted that the farm vehicles are wider than the tarmac leaving the road adjacent to the Church unsightly. It was agreed to carry this forward to the next meeting for further consideration. Worcester Avenue – The hole has now been filled. Egremont Road – Wooden Slats – Emergency work is to be carried out. Grenadier Walk – There was nothing urgent to report. Members were all asked to view the Church play area to see how the ‘100 Houses Society’ S106 money could be spent. This is to be an agenda item for the next meeting. 6.1 To approve the payment of bills The financial report was received and considered and invoices and bank statements were checked. On a proposition by Cllr Grenville, seconded by Cllr Gill the payments as listed in the report were approved plus: £99.88 MJW Electrical Services (Cllr Atkinson declared an interest in this as Chairman of the Sports & Social Club) and £474.58 Collier Turfcare. Greenham (bin bags) £23.38 LNB Builders (smoking shelter) £7696.25 ESPO (light bulbs) £64.63 Universal Fencing (tennis courts) £1000.76 Cambs County Training Partnership £40.00 Cambs County Training Partnership £25.00 Grounds by Rounds (grass cutting) £244.80 Town & Country Tree Services (tree work) £540.50 LG Stoehr (salary) £168.40 J Dyer (salary) £108.86 UK Sprayers Ltd (fertilizer & weed treatment) £293.75 LGS Services (admin support) £1029.59 It was noted that the Football Club would be contributing towards the invoice for the fertiliser and weed treatment and also the Sports & Social Club had been invoiced for its contribution towards the smoking shelter. 7. Members items for the next agenda and for the Clerk’s information and Closure of meeting 7.0.1 The Chairman and Vice-Chairman both reported on the recent Police Liaison meeting of the Comberton Neighbourhood Panel. It was reported that there was interest in Speed Cameras and there may be possible future funding. The new inspector is Chris Savage. With regards to the problem by The Pastures the Parish Council had already requested yellow lines. It was agreed to ask CCC what is happening. 7.0.2 It was bought to the attention of the Parish Council that tree suckers are coming up into resident’s garden by 16 Egremont Road. It was agreed to seek guidance from a Tree Surgeon. This item is to be carried forward to the next meeting. 7.0.3 It was noted that the Chairman had formally complained to Steve Hampson about the lack of action by SCDC to the trees which were its responsibility. 7.0.4 Parking by the Shop – A letter is to be sent to Andrew Lansley MP asking what the outcome was to his request for a site meeting with County Council officers to discuss parking by the shop. Cllr Bhachu declared a personal and prejudicial interest in this item. 7.0.5 Isaiah Project – It was noted that Caroline Chivers had asked to meet with the volunteers and enquired about insurance cover for the volunteers. This is to be arranged. 7.0.6 Equal Opportunities Policy and Child Protection – It was noted that statements had been required for the drainage grant application and agreed that this should be an agenda item for the next meeting. 7.0.7 Lamposts 7 and 9 Main Street – It was noted that these are old style metal posts and are in need of re-painting. This is to be bought to the attention of Paul Quigley at SCDC to attend to. 7.0.8 Cllr Freeman gave his apologies for the next meeting as he will be in Scotland. Meeting arrangements are to stand as at present i.e. School during term time and the Pavilion in holidays as the youth club meets in the Pavilion on Tuesday evenings during term time. There was no further business and the Chairman declared the meeting closed at 9.10pm |
