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Parish Council: Meeting minutes 25 March 2008Last updated: Tuesday, 25 March 2008, 01:01 PM
Present: Cllrs: Ian Storr (Chairman), Grenville Chamberlain, Anthony Gill, Pauline Joslin, Alan Freeman, Tejinder Bhachu (part) and Sue Cripps. In attendance: Mrs L Hazel (LGS Services) and 7 members of the Public. Open Public Session All members of the public in attendance were at the meeting to make representations on 4.1 NATS Consultation. The main concerns of the public were as follows:
4.1 NATS Consultation Mr Mantles email to was noted. Given the concerns of residents the Parish Council agreed to respond to the consultation The Chairman is to draft a response to enable the Clerk to respond to the consultation. It was noted that the majority of residents left the meeting and Cllr Bhachu arrived. 1. To approve apologies for absence and declarations of interest. Apologies were noted from Cllrs Stewart (out of parish) Cllr Grenfell and Cllr Bhachu (late). 2. To approve the minutes of the meetings on 26 February 2008 On a proposition by Cllr Joslin, seconded by Cllr Gill the minutes of the meeting on 26 February 2008 were approved as a true record and signed by the Chairman. 3. Matters arising and carried forward from the last meeting 3.1 Clerk Report 3.1.0 (3.1.6) Play Park Inspection – It was noted that Mr. Lawson has suggested that Egremont Road play area needs specialists attention, so Wicksteed have been asked to take a look at the equipment and repair. Mr. Lawson has been asked to repair the wobbly slats etc mentioned on the play inspection reports. 3.1.1 (5.1) Pitch Drainage – It was noted that the application form has been completed and once the Sports Development plan from the Club is received the application will sent. It was agreed that a grant application should be submitted to Jane Lampshire at SCDC towards the cost of the drainage. 3.1.2 (3.1.5) Hundred Housing - The email from Catriona Dunnett, SCDC Solicitor, saying that a S106 deed of variation would need to be submitted by Hundred Housing was noted. 3.1.3 (4.7) Cahill’s corner flooding has been reported to Dennis Vacher. 3.1.4 (5.2) CCC Millers way and definitive map – Catherine Taylor has sent her apologies for this meeting but has confirmed that she will attend the April meeting. 3.1.5 (4.2) Articles for the Newsletter – It was unanimously agreed that the Clerk should be asked to write reports for the Newsletter on Council meetings. The article should include dates of upcoming meetings and it was agreed that the Parish Council’s response to the NATS Consultation is also to be published in the Newsletter. It was noted that the website does not contain any minutes since October 2007. 3.1.6 (4.6) Cllr Baldwin - Comberton Parish Council has written to all expressing concern that he doesn’t attend all their meetings. It was noted that Cllr Baldwin has not attended many meetings over the years if any and it was felt by all members present that it would be beneficial if he attend more/some meetings. It was agreed to invite Cllr Baldwin to attend more meetings. 3.1.7 Fallen tree at 19 Sudley Grove – urgent repairs to fencing were taken –The cost of this was approximately £150 plus VAT. 3.2 (7.1) Pavilion - tarmac. It was agreed that this is to be carried forward to the summer. 3.3 (3.1.1) Pavilion smoking shelter to consider tenders The two tenders were considered. On a proposition by Cllr Chamberlain, seconded by Cllr Freeman it was agreed to accept the quote from LNB subject to the following;
It was confirmed that the Sports and Social Club have agreed to meet 50% of the cost. The Parish Council highlighted that they would make the initial payment and then invoice the Sports and Social Club for their contribution. 3.4 (7.3) CCTV quotations On a proposition by Cllr Chamberlain, seconded by Cllr Bhachu it was unanimously agreed to accept the quote from Briar Security of £1740 plus VAT for the equipment and £300 for the annual maintenance. 3.5 (7.1) Street Lighting – to approve the inventory It was agreed that the Clerk should check the inventory and if the number of street lights is correct the cheque is to be released. 4. Correspondence/communications received 4.2 Request for litter bin opposite side to bus shelter - outside 149 St Neots Road In response to the request for a waste bin to serve the bus stop (opposite side of the road to the shelter) outside 149 St Neots Road as discarded Litter/cans etc is becoming an increasing problem here it was agreed to obtain prices for a new bin and installation and carry this forward to the next meeting. It was noted that the litter bin opposite Millers Way has been bent over and is in need of replacing. This will be considered also at the next meeting. 4.3 Spring clean/clearance of ditches In response to Jeremy Dyer’s enquiry about a spring clean it was noted that the Community Association have made arrangements to undertake a spring clearance in the village. The substantial amount of litter all along the Cambridge Road is to be reported to SCDC and they are to be asked to do a litter pick all along the Cambridge Road to the boundary especially on the A428 side. 4.4 Cambridge Highways – Frequently asked questions – to note Noted. 4.5 CCC - speed limits policy & review – to note Noted. 4.6 NALC Parish Partnership Noted. 5. Planning applications and decision notices 5.1 Planning applications 5.1.1 S/0353/08F Hardwick Sports and social club pavilion, recreation ground, Limes Road - Covered areas for smokers On a proposition by Cllr Storr, seconded by Cllr Cripps it was agreed to ‘Approve’ this application. It was queried if the Parrish Council can respond to this application being the applicant. 5.1.2 S/0353/08F 25 Ellison Lane – Extension The Parish Council makes no recommendation 5.2 SCDC Approval/Refusal These were all noted. 5.2.1 S/0084/08F 157 Limes Road – Extension – Approved 5.2.2 S/0056/08F 7 Worcester Avenue – Garage – Refused 5.2.3 S/0031/08F Thistledew 353 St Neots Road – Garage – Approved 6. Finance, risk assessment and procedural matters 6.1 To approve the payment of bills The financial report was received and considered and invoices and bank statements were checked. On a proposition by Cllr Chamberlain, seconded by Cllr Joslin the payments as listed in the report were approved: Grounds by Rounds grass cutting £244.80 CALC training £80.00 J Dyer salary £120.52 LG Stoehr salary £175.50 HMRC PAYE payment £360.67 LGS Services admin support £1065.79 Noted:
6.2 Play Park Inspection – to receive reports Cllr Bhachu reports were noted. It was noted that there is nothing outstanding. As Cllr Grenfell was not present at tonight’s meeting he is to be asked to send his report to the Clerk. 6.3 Tennis Court repair - Quotes to consider It was noted that several requests have been sent out and two responses have been received; Cambridge Courts £1113.00 plus VAT and Universal Fencing £851.71 plus VAT. The cost is higher than expected due to the fact that the fencing is black not green, plus the height of the fencing is not a normal size. On a proposition by Cllr Bhachu, seconded by Cllr Freeman it was unanimously agreed to accept the quote from Universal Fencing of £851.71. 6.4 Worcester Avenue Tree works – to consider quotations The quotes received were considered. On a proposition by Cllr Storr, seconded by Cllr Freeman it was unanimously agreed to accept the quote from Town and Country as they are known and trusted. 6.5 Village maps – to consider quotations It was agreed by the Parish Council that the village maps require updating only and that new signs are not now needed. On a proposition by Cllr Storr, seconded by Cllr Joslin it was agreed to accept the quote from Signworks to update the two existing signs at £172 each plus VAT. 6.6 Internal Auditor – to appoint It was agreed to ask Mrs Chambers if she would agree to be the Parish Council’s internal auditor again. 6.7 S137 Payments The report from the Clerk on S137 payments and the rules were noted and considered. It was agreed that this matter is to be carried forward to the next meeting to allow the Chairman to look into the matter further. 7. Members items for the next agenda and for the Clerk’s information and Closure of meeting Member details in the Hardwick Happenings need to be updated. There was no further business and the Chairman declared the meeting closed at 9.30pm
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