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Parish Council: Meeting minutes 25 August 2009Last updated: Tuesday, 25 August 2009, 05:44 PM
Meeting held on Tuesday 25 August 2009 in the Pavilion at 7.45 pm Present: Cllrs I Storr (Chairman), T Bhachu, G Chamberlain, A Gill and P Joslin. In attendance: County Cllr Fiona Whelan, 2 members of the public and Mrs A Griffiths (Minutes Secretary, LGS Services).
Open Public Session Mrs Leach, a resident, expanded on her complaint about a noise nuisance at night which prevents her from sleeping, and which is believed to be caused by the operation of a grain dryer. It was agreed that the action taken in contacting the District Councillor, who in turn has reported the matter to the Environmental Health Officer at SCDC, was the correct course of action, and it was suggested that the resident should follow this up directly if nothing was heard within two days. Mrs Leach left the meeting.
On a proposition by the Chairman, it was agreed to vary the order of business to take item 3.1 at this point.
3.1 (7.0.3) New Webmaster Sheila Thomas was welcomed to the meeting. She has considerable experience of running websites and will provide support to James Bowen who will take over from Graham Bird as named webmaster. Cllr Storr undertook to contact the editor of Hardwick Happenings to inform the village about the change. It was agreed that the Chairman would provide the webmaster with information to be posted on the website, and it was suggested that Mrs Thomas and Mr Bowen liaise with the Clerk. Thanks were extended to Mrs Thomas, and Mr Bowen in his absence, for coming forward.
County Councillor Fiona Whelan reported. Her report covered:
1. Apologies for absence and declarations of interest Apologies were received from Cllr Atkinson (health), Cllr Cripps(out of parish), Cllr Freeman(out of parish), Cllr Stewart(family commitment) and the new webmaster James Bowen. No declarations of interest were received. 2. To approve the minutes of the meeting held on 28 July 2009 The minutes of the meeting on 28 July 2009 were approved as a true record and signed by the Chairman after the following amendment: (PropPJ, 2nd AG)
3. Matters arising and carried forward from the last or previous meeting 3.2 (3.0.1) Pitch drainage update – to approve additional work Cllr Storr reported on the additional work necessary to the pitch drainage specification as detailed by the contractors. It was unanimously agreed(Prop GC, 2nd PJ) to ratify formally the additional work in the sum of £835 plus VAT to Hugh Pearl Drainage which was agreed as emergency action to prevent a delay in the drainage contract and increased costs to the Parish Council. 3.3 (3.1) Trees at Blenheim Way and 7 Sudeley Grove Cllr Gill reported on the meeting with the SCDC Trees Officer.
3.4 (6.4 of 23.6.09) Play Area Signage It was unanimously agreed(Prop GC, 2nd AG) to accept the quotation from Dave Collins of Signworks, with slight modifications to the mounting locations, as follows: 1. Worcester Avenue, sign mounted on brick wall behind the swings. 2. Grenadier Walk, sign mounted on fence. 3. Behind pavilion, sign mounted on wooden fence 4. Church, on a post. 3.5 (4.3) Proposed extension to changing facilities at the Pavilion No further information at present – carried forward. 3.6 (3.6) Grace Crescent/The Pastures Cllr Whelan will continue to press the County Council. Carried forward. 3.7 Village Maps The draft maps were checked and the following amendments noted: No 1 to be added to the road circled on the plan. No 19 – should read Meridian Close. The layout of the maps was agreed subject to these amendments. 3.8 (3.5) SCDC Chairman’s Delegation/planning procedure Cllr Chamberlain reported that a review had been carried out by David Rush. Cllr Storr will study this and liaise with Cllr Chamberlain regarding a letter to SCDC. Cllr Storr attend next week’s Portfolio Holder’s meeting. 3.9 (7.0.5) Email from Chris Sproston regarding request for streetlight The email advising that funds are not available for the provision of new lighting except at established night time injury accident areas, was noted. Cllr Whelan requested that a copy be passed to her. 4. Correspondence/communications received 4.1 Green recycling Euro bin It was unanimously agreed (Prop IS, 2nd GC) to proceed to order a bin, specifying a bin that will take a padlock. The Parish Council is to pay the rental and lift charge and invoice the Cricket Club quarterly. The bin is to be kept at the side of the Club. Cllr Whelan advised that if the Parish Council buy a gritting bin the Council will fill it. It was agreed to look into this, including any liability, and discuss the information at the next meeting. Carried forward. 4.2 Youth Club/bus It was unanimously agreed (Prop GC, 2nd AG) to accept the CCC offer of the youth bus visiting on Monday nights, parking in the Pavilion car park. 4.3 St Neots Road – bins and grass encroaching on path It was noted that bins and grass verges encroaching on the footpath in St Neots Road west of Millers Way were preventing an elderly resident with a mobility scooter from using the footpath. Letters have been sent to Highways and Environmental Services. 5. Planning applications and decision notices 5.1 Planning applications received since the last meeting 5.1.1 S/1057/09/F - 2 Lambourne Road - Extensions. No recommendation. 5.2 Decision notices 5.2.1 S/0898/09/F – 345 St Neots Road – Erection of dwelling and garage following demolition of existing dwelling and outbuildings – Refused by SCDC. 5.2.2 S/0769/09/LDC – 24 Hall Drive – Certificate of lawfulness for proposed loft conversion – Approved by SCDC. 5.2.3 S/0682/09/F – 3 & 5 Hall Drive – Extensions and alterations to 3 & 5 Hall Drive to form one dwelling – Approved by SCDC. 6. Finance, risk assessment and procedural matters 6.1 To receive the financial report and approve the payment of bills The financial report was received and considered and invoices and bank statements were checked. The payments as listed in the report, plus £356.50 in favour of Briar Security, were approved: (Prop GC, 2nd PJ).
6.2 Play inspection reports The reports from Cllr Bhachu were noted. 6.3 Audit conclusion It was noted that Moore Stephens had concluded the annual audit and found everything to be in order. The end of audit notice has been placed on the notice board. 7. Members items for the next agenda and for the Clerk’s information and Closure of meeting 7.01 Cllr Joslin reported on a meeting attended at SCDC regarding proposed Gypsy and Traveller sites. 7.0.2 Cllr Bhachu reported overhanging foliage obstructing the pavement outside 2 Limes Road. A letter sent to the resident is to be chased. Overgrown vegetation in Grenadier Walk is to be checked and a letter sent to the resident. Cllr Bhachu will check the address. 7.0.3 Cllr Whelan gave her apologies for the next meeting as she will be at a conference. She will submit her written report and meet the Chairman before the October meeting. 7.0.4 Concern was expressed at reports of young people consuming alcohol on the Recreation Ground and the large quantity of empty bottles and cans left behind. It was agreed to report this to the PCSO and to write to the Sector Inspector to request additional mobile support as the Parish Council is very concerned about aggravation to local residents and drinkers driving off in cars. There was no further business and the Chairman declared the meeting closed at 9.40 pm.
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