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Parish Council: Meeting minutes 24 March 2009Last updated: Tuesday, 24 March 2009, 07:42 PM Present: Cllrs: Nigel Atkinson, Tejinder Bhachu, Grenville Chamberlain, Sue Cripps, Tony Gill, Pauline Joslin and Ian Storr (Chairman). In attendance: Cllr F Whelan (County Cllr), Mr G Arber (Hardwick Football Club), Mr C Fuller (Hardwick Cricket Club) and Mrs A Griffiths (Minutes Secretary, LGS Services).
Open Public Session including reports from the County and District Councillors Cllr Whelan's report included:
1. To approve apologies for absence and declarations of interest Apologies were received from Cllr Stewart. Mr Atkinson declared a possible personal interest in respect of Hardwick Sports and Social Club. 2. To approve the minutes of the meeting on 24 February 2009 On a proposition by Cllr Gill, seconded by Cllr Cripps, the minutes of the previous meeting were approved as a correct record after insertion of the word "to" in item 3.2.3, line 5, to read "to remain informed". The minutes of the meeting, together with the minutes of 27 January, were signed as a correct record by the Chairman. 3. Matters arising and carried forward from the last or previous meetings 3.0 Cambridge Road parking by the shop - In response to a query as to how much Hardwick Parish Council would be prepared to contribute to this project, on a proposition by Cllr Chamberlain, seconded by Cllr Storr, it was unanimously agreed that Cllr Whelan would tell CCC the sum of £50,000 had been allocated by the Parish Council for the funding of these improvements. Cllr Whelan will progress this with Richard Preston. 3.1 Clerk Report Noted. It was agreed to vary the order of business to take item 3.2.3 next. 3.2.3 (3.1.3) Pitch Drainage Project including 9/3/09 meeting with HSSC & Clubs & FA The emails from Claire Arber were noted. On a proposition by Cllr Chamberlain, seconded by Cllr Joslin, it was agreed to fund membership of the Institute of Groundsmen (£46.50) and the course costs (£70) for Mr Arber as required under the grant conditions. Mr Arber will advise on ongoing maintenance after the course and the Parish Council will ensure the maintenance is carried out. It was agreed to write accepting the Football Foundation's grant offer, indicating that the Parish Council had met with the Football Clubs and Cricket Club in the village, and for health and safety and fixture reasons it was proposed to ask the contractor to start work as soon as possible after 1 August. It was also agreed to accept the quotation from Hugh Pearl Ltd for work to start on Monday 3 August. On a proposition by Cllr Storr, seconded by Cllr Gill, it was agreed that the Parish Council would indemnify the Football and Cricket clubs up to £500 each for the additional costs incurred for having to move matches elsewhere while the project was being carried out. An article is to be placed in the June issue of Hardwick Happenings to advise the village of the progress and timing of the works. It was suggested that both clubs research the Cambridge Community Foundation Grass Roots Grants to see what other funding is available. 3.2.7 Safer Routes to School - proposed improvements The email of 23 March from Melanie Baker was noted. On a proposal by Cllr Cripps, seconded by Cllr Joslin, it was unanimously agreed to approve installation of the staggered barrier at the Egremont Road end of the footpath. Wig Wags - Consideration was given to the CCC letter of 24 March and the draft agreement:
3.1.1 NALC - legal advice about damage to bus shelter Given the legal advice received from NALC on a proposition by Cllr Chamberlain, seconded by Cllr Cripps, it was agreed to proceed with processing the claim through the insurance company. 3.1.2 (4.6) Cars on the recreation ground - reply from Gary Arber In response to Mr Arber's email it was not felt practical to enclose the recreation ground with trees or bollards or install CCTV to cover the pitch due to the expense involved. It was noted that the metal fencing was due to be installed within the next ten days. 3.1.3 Hundred Houses Deed of Variation On a proposition by Cllr Gill, seconded by Cllr Joslin, it was unanimously agreed that the Deed of Variation as prepared by the SCDC Legal Department be approved. 3.2 Members items/reports 3.2.1 (3.2.3) Speedwatch Cllr Chamberlain is to contact John Fuller about training and will emphasise that the Parish Council is very keen to proceed. 3.2.2 Streetlights by the Church and also in Grenadier Walk Quotes had not as yet been received and this is to be carried forward. It was agreed to write to all Grenadier Walk residents asking whether they would like a light installed in the area and to return their completed responses to the shop for Cllr Bhachu to bring to the next meeting. 3.2.4 (3.1.1) Cycle Path Cllr Whelan's report that it was going before the County Council next month. 3.2.5 (4.7) Tree report inc the availability of trees Cllr Gill reported on a site meeting with Andrew Grimmer, SCDC at 1-5 Egremont Road who will advise on suitable species. Cllr Gill is to attend a tree wardens' session. 3.2.6 Gritting - junction at rear of Main Street/Grace Crescent/The Pastures Cllr Whelan's comments concerning gritting were noted and the junction has now been white lined. 3.2.7 Safer Routes to School Dealt with previously. 4. Correspondence/communications received 4.1 E Instone-Brewer - request for assistance with Hardwick Happenings advertising The email from Mrs Instone-Brewer indicating that someone had been found to help with the advertising was considered. On a proposition by Cllr Storr, seconded by Cllr Cripps, it was agreed to offer an honorarium of £40 per issue for the newsletter editor's role and £20 per issue for the advertising role, (10 issues pa) to be reviewed after 12 months. Mrs Instone-Brewer is to be informed and to be thanked for all the hard work involved in producing Hardwick Happenings, which is very much appreciated. 4.2 Taylor Vinters - assignment of access licence on sale of Rectory Farm On a proposition by Cllr Chamberlain, seconded by Cllr Gill, it was unanimously agreed to give consent to reassign the licence for access across Parish Council land to the new owner of Rectory Farm, subject to an annual fee of £500. 4.3 Comberton Twinning Association - French village seeks twin There was no interest from the Parish Council at this time. 4.4 CPALC - The Power of Well Being Carried forward to the next meeting. 4.5 SCDC LDF Biodiversity & Listed Buildings Noted. 4.6 City Council North West Fringe Cllr Chamberlain has responded on the Council's behalf. 5. Planning applications and decision notices 5.1 Planning applications received since the last meeting 5.1.1 S/0291/09RM - Land to North of 62 Ellison Lane - approval of appearance, access, landscaping, layout and scale of outline planning permission S/1948/07/O for the erection of a dwelling It was reported that the Parish Council would receive a request for permission to erect scaffolding on Parish Council owned land, and that permission would also be sought to erect a gate to the rear garden which would only be accessible over Parish Council land. It was agreed to seek guidance from the SCDC Planning Department as to how the Parish Council should respond about the proposed pedestrian gateway across Parish Council land, and the Chairman was authorised to complete the response form in the light of advice received. 5.1.2 S/0275/09/F - 339 St Neots Road - replacement dwelling The Parish Council has no objections. 5.2 Decision notices None received. 6. Finance, risk assessment and procedural matters 6.1 To approve the payment of bills The financial report was received and considered and invoices and bank statements were checked. On a proposition by Cllr Chamberlain, seconded by Cllr Joslin, the payments as listed in the report were approved, plus Grounds by Rounds £253.97.
Receipts including interest and advertising were noted. 6.2 M Ives - request for reimbursement of school hall hire for PARCS The letter from Mrs Ives was considered. On a proposition by Cllr Cripps, seconded by Cllr Joslin, it was agreed to reimburse Mrs Ives for expenses of £30.84 incurred in the hire of the hall on behalf of the PARCS group. 6.3 Play Inspection Reports It was agreed that an email should be sent to Cllrs Bhachu, Freeman and Stewart requesting play inspection reports to be returned to the Clerk urgently by next week. 6.4 Appointment of Internal Auditor On a proposition by Cllr Storr, seconded by Cllr Chamberlain, it was unanimously agreed to ask Mrs Lesley Chambers to continue as Internal Auditor. 7. Members items for the next agenda and for the Clerk's information and Closure of meeting Cllr Cripps reported that the School's Governing Body would be meeting on 27 April, when a formal decision regarding her appointment as the Parish Council's representative would be made.
There was no further business and the Chairman declared the meeting closed at 10.00 pm.
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