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Parish Council: Meeting minutes 24 June 2008Last updated: Tuesday, 24 June 2008, 01:17 PM
Present: Cllrs: Grenville Chamberlain, Pauline Joslin, Alan Freeman, Tejinder Bhachu, Sue Cripps and Jim Stewart. In attendance: Mrs L Hazel (LGS Services) In Cllr Storr’s absence Cllr Chamberlain chaired the meeting. Open Public Session No members of public were present. 1. To approve apologies for absence and declarations of interest 2.0 Apologies were noted from Cllr Storr (unwell), Cllr Gill and Cllr Freeman (late). There were no declarations of interest. 2. To approve the minutes of the meetings on27 May 2008 On a proposition by Cllr Stewart, seconded by Cllr Joslin the minutes of the meeting on 27 May 2008 were approved as a true record and signed by the Chairman. 3. Matters arising and carried forward from the last meeting 3.1 Clerk Report 3.1.0 (8.2) 21 The Pastures – It was noted that Dennis Vacher replied on the 12 June stating that he has spoken to Ben Cross Development Control Officer about the drop kerb who has spoken to the owner previously and advised that he would not be putting a dropped kerb in for safety reasons. Cllr Freeman arrived here. 3.2 (7.1.2) Assets List – review The assets list was reviewed. On a proposition by Cllr Cripps, seconded by Cllr Stewart it was agreed that the litter bins should not be insured given their low cost and that at present no changes are required to the current asset list which is correct. 3.3 Bins opposite Millers Way 3.3.0 It was noted that a reply has been received from Stuart Harwood-Clark stating that he is willing to replace the litter bin next to the bus shelter opposite Millers Way and an order has been placed. He did not see a need for a further bin outside/opposite 149 St Neots Road as he is not convinced that the amount of litter justifies a bin. If the Parish Council decides to put a bin there, they will have to now pay for it to be emptied. It was agreed to contact SCDC to find out the exact cost for a litter bin to be emptied. 3.3.1 Bridleways – Cllr Joslin as the new footpath officer reported that the ‘Millennium’ footpath has not been cut all the way along because of a badger set, there is junk and litter along the footpath and on the map downloaded from the computer it does not show that it is a permissive path. She was asked to look into the matter further and report back to the next meeting. 4. Correspondence/communications received 4.1 SCDC Cambridgeshire Local Development Supplementary Planning Documents Cllr Chamberlain reported that he is in the process of looking at the documents. 4.2 BT -Removal of phone boxes Noted. 4.3 SCDC - Boundary Review It was noted that Hardwick are not directly affected by this review. 4.4 Royal Mail - Post Box in Cambridge Road near ther Church 4.4.0 It was noted that there have been problems with chewing gum being put into the post box lock and it was reported that the Postman found a bag of feces in the post box. Royal Main will put a notice on the box saying if problems continue it will be sealed. 4.4.1 E-cops now have a Wildlife Crime Officer. 4.5 SCDC - Review of Street Trading Consent South Cambridgeshire District Noted. 4.6 SCDC - South Cambridgeshire Housing Futures Noted. 4.7 Connections Bus The recent letter from the ‘Connections Bus’ highlighting that they have spare dates in August and are able to visit the village at cost was noted and considered. On a proposition by Cllr Stewart, seconded by Cllr Joslin it was unanimously agreed to book the Connections Bus again on the same basis as last year as it seemed to be well attended last time. 4.8 Allotment Open Day – The invitation from the Allotment Society to attend their open day was noted. 5. Planning applications and decision notices 5.1 Planning applications received since the last meeting 5.1.0 It was noted that no applications have been received. 5.1.1. (6.1.1) S/0767/08/F – 14 Egremont Road – Extension Cllr Chamberlain and Cllr Gill confirmed that they looked at this application as delegated at the last meeting and confirmed that they could not foresee any problems with this application. No recommendation. 5.2 SCDC Approval/Refusal notices 5.2.1 S/0726/08/F - 21 Cambridge Road – Replacement of flat roof with pitch - permission Noted. 6. Finance and procedure 6.1 To approve the payment of bills The financial report was received and considered and invoices and bank statements were checked. On a proposition by Cllr Freeman, seconded by Cllr Cripps the payments as listed in the report were approved plus Victoire Press £560 (printing), Cambridgeshire County Training (member training) £40 and £25. Grounds by Rounds Grounds maintenance £244.80 CALC Councilor training £40.00 Hardwick School Plaque memorial bench £60.74 Caxton Consultancy Internal audit fees £50.00 Playsafety Ltd ROSPA inspection £359.55 J Dyer Salary £108.86 LG Stoehr Salary £199.97 LGS Services Admin support £1059.77 Briar Security Systems Ltd CCTV equipment £2397.00
The internal audit has been completed and everything found to be in order. The annual return & accounts have been sent to Moore Stephens the external auditor. Quotations for fencing repairs in Limes Rd and adjacent to the skate park will be carried forward to the next meeting. The CCTV equipment has been installed and the contract with Securacam has been cancelled The year end returns have been made to HMCR & p60's issued to employees.
6.2 Play inspection reports and ROSPA Report 6.2.0 It was noted that the ROSPA report has identified that some general maintenance work is required i.e. tree work, nettles, surface leveling, removing algae and moss. The following was unanimously agreed: Only risks identified as medium or high risk are to be dealt with at present. The Handyman is to be asked to carry out all the basic jobs highlighted in the report such as cleaning out the tunnel. (pg 65) Pathways, water stop covers - a copy of the report is to be sent to the ‘footpath maintenance team’ and ask that they take appropriate action. Other hazards – A letter is to be sent to all residents concerned asking that they cut back their tress/overhanging vegetation from the path. Quotes for repairs are to be obtained for the more specialized problems identified i.e. repair of play equipment, swings etc. (pg 75) Trip zone – Cllr Stewart confirmed that he will look into this and report his findings to the next meeting. (pg 79) Gate by School – A copy of the report is to be sent to the School and ask that they take appropriate action. Springy Elephant, Jolly Gerald Seesaw and Vehicle Climber – As these pieces of equipment are all relatively new it was agreed to contact the suppliers/manufactures highlighting the report and ask that they take appropriate action. (pg 87) Skateboard Park – It was agreed to contact someone who specializes in skate parks and ask for their advice. 6.2.1 Play inspection Reports The play inspection reports were noted. Cllr Bhachu bought to the attention of the Parish Council that the tree roots by 16 Egremont Road have re-appeared. Cllr Gill is to be asked to look into this and report back to the next meeting. 7. Members items for the next agenda and for the Clerk’s information and Closure of meeting 7.0 It was agreed that footpaths would be an agenda item for the next meeting. There was no further business and the Chairman declared the meeting closed at 8.30pm |
