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Parish Council: Meeting minutes 24 August 2010Last updated: Tuesday, 24 August 2010, 10:08 PM Hardwick Parish Council Meeting held on Tuesday 24 August 2010 in the Pavilion at 7.45 pm Present: Cllrs I Storr (Chairman), P Joslin, A Gill, J Bowen and A Freeman, In attendance: Mrs K Baptie (Minutes Secretary, LGS Services). Open public session including reports from the County and District Councillors Cllr Fiona Whelan is on holiday but sent details of the gritting review to the Chairman and would like the Parish Council to comment on the proposed gritting routes. The Parish Council wished to respond that it is very concerned that there is no gritting route shown between Hardwick & Toft as it is a school route and also a necessary route for residents to get to the doctors surgery at Comberton. As this route serves the largest part of the village the Parish Council would like to see it included in the proposed gritting routes. 1. Apologies for absence and declarations of interest Apologies were received from Cllrs Stewart and Chamberlain (out of parish) and Cllr Atkinson. District Cllr Fiona Whelan also sent her apologies. Cllr Bowen declared a prejudicial interest in item 4.4 as a County Council employee. 2. To approve the minutes of the meetings held on 27 July 2010 The minutes of the meeting on 27 Jul7 2010 were approved after a amendments to items 4.6 which should read 'PCSO Karen Mahoney's report was read' and item 4.7 first bullet point which should read 'breach', and signed by the Chairman. (Prop JP, 2nd AF) 3. Matters arising and carried forward from the last or previous meeting 3.01. (3.0.1) Street light by the Church - again it was noted that this seems to be working intermittently. It was suggested that it could be on a sensor as it seems to come on when you walk past. The Parish Council will enquire whether this is the case and if so ask that it be put on a timer like the other street lights. It was noted that the tree obstructing the light opposite the school entrance had been cut back. 3.0.2 The quotations for cutting back trees & undergrowth in the Spinney are still awaited, these are to be chased up. 3.0.3 (6.2) Clearance of shrub area near playing field and club car park by Isaiah 58 - nothing has yet been done. The Parish Council will contact Steve Gaze to see when this will be done.
3.1 New Village Map
The Parish Council agreed that the original site for the map was unsuitable and that it would be better positioned near the Church. The Chairman will contact Signworks to arrange this. 3.2 CCTV System - to consider reports and quotations The Parish Council agreed that the quotations to upgrade the system were a lot of money and whilst there have been occasional problems with the current system, it is currently working OK and therefore the Parish Council has decided not to proceed with any upgrades until it becomes necessary. 3.3 Church Play Area - proposed mound removal and tree works Having considered the quotations received the quote from RPM was favoured but instead of clearing the soil and taking it away a revised quote to grade the soil and re-seed it. The contractor will be asked to liaise with Ian Storr to arrange a site meeting. (Prop AF, 2nd PJ, unanimous). Carried forward to the next meeting. With regard to the removal of the dead Elder trees and the Ash at the Church Play Area, the Parish Council accepts the quote from Town & Country and would like them to proceed with the work as quickly as possible. 3.4 (3.3) RoSPA report - to consider further quotes for Grenadier Walk play area and the Skatepark The quotation from RPM to extend the safety surface beneath the swing for extension of safety surfacing around the 1 bay 2 seat swing £1187.00 was accepted RPM is to be asked to match the quotation from CGM to remove the bike stands at £65 + vat. (Prop IS, 2nd PJ unanimous)
3.5 Pavilion changing room showers - to consider quotes
The additional quote was noted however Gary Arber from the Football Club had spoken to the Chairman and appreciates that to install extra shower heads will cost in excess of £1000, and as there are current proposals to extend the changing rooms, that this project could be left until then.
3.6 Recreation Ground maintenance - to consider the report from Argrostis
The report was considered and it was agreed that the playing surfaces should be top dressed and the quotation from Bury Turf Care for £3224 was accepted (Prop IS, 2nd PJ). The Chairman will speak to Gary Arber to agree the timing.
3.7 NHS Application from PSL Locums for inclusions in the NHS Pharmaceutical list in the vicinity of St Neots Rd
The Parish Council had no further comment to make. 4. Correspondence/communications received 4.1 SCDC - Vacancy on the Standards Committee No members wished to apply. 4.2 SCDC - Licensing policy consultation It was agreed to send a copy of the letter to the Sports & Social Club, The Blue Lion and the shop as this may be of more interest to them. 4.3 Seed2feed - request for land This item will be carried forward to the next meeting as the letter was not included with the meeting papers. Having declared a personal and prejudicial interest Cllr Bowen left the meeting for the next item. 4.4 Department for Communities and Local Government - Council tax consultation It was agreed to respond as per the guidance from CALC. (PropPJ, 2nd IS) Cllr Bowen rejoined the meeting. 4.5 Oriel Services Ltd - 15 Egremont Rd tree related subsidence Noted. The Parish Council has decided to do nothing at present as the matter is being dealt with by the insurers. 4.6 E-Cops PCSO Karen Mahoney's report was read; There were 4 crimes reported in the past month;
There have also been a high number of calls regarding mini mopeds in Grace Crescent, and the life buoys at the pond to the back of Grace Crescent have been taken. She has spoken to children and parents about the dangers and they were supportive. She has also advised that there will be a new PCSO for Hardwick, Stewart Thulborn. 5. Planning applications and decision notices 5.1 Planning applications received 5.1.1 S/6438/07/0 Cambourne 950 dwellings and associated buildings etc The Parish Council was very concerned that there is no mention of a school and will respond with its concerns and point out that this puts added pressure on the existing schools. 5.2 SCDC Decision and appeal notices None 6. Members reports and items for decision None. 7. Finance, risk assessment and procedural matters 7.1 To receive the financial report and approve the payment of bills The financial report was received and considered and invoices and bank statements were checked. The payments as listed in the report, plus Geoff Wilson £41.50 (replace toilet roll holder etc at Pavilion), were approved and signed. (Prop JB, 2nd PJ).
7.2 Play inspection reports and skate park inspection report Egremont Rd
Skate Park
It was agreed to accept the quotation of £450 to repair the rivets on the 'Fun Box', and proceed with the work as soon as possible. (Prop IS, 2nd AF) The supporting arm on the swing at Grenadier Walk also needs attention. RPM will be asked to do this at the same time as the skatepark. Cllrs Stewart and Bhachu will be asked for their reports. 8. Members items for the next agenda and for the Clerk's information and Closure of meeting There was no further business and the Chairman declared the meeting closed at 9.55pm.
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