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Parish Council: Meeting minutes 23 September 2008Last updated: Tuesday, 23 September 2008, 01:24 PM
Present: Cllrs: Nigel Atkinson, Grenville Chamberlain, Sue Cripps, Anthony Gill, Pauline Joslin, Jim Stewart and Ian Storr (Chairman) In attendance: 13 members of the public and Mrs L Hazel (Minutes Secretary, LGS Services). Open Public Session It was noted that all members of public were in attendance to discuss item 5.1.1 the planning application for 25 St Neots Road. On a proposition by the Chairman it was agreed that items: 1 & 2 would be taken first then the floor would be open to the public. 1. To approve apologies for absence and declarations of interest 1.0 Apologies were noted from Cllrs Bhachu and Freeman. Cllr Baldwin’s extended apology was also noted. 1.1 There were no declarations of interest. 2. To approve the minutes of the meeting on 26 August 2008 On a proposition by Cllr Stewart, seconded by Cllr Gill the minutes of the previous meeting were approved as a true record and signed by the Chairman after the following amendments: Item 3.2 – The word ‘High Street’ should be changed to ‘Main Street’ as there is not a high street in Hardwick. Item 7.0.1 – The last sentence should be deleted. Item 7.0.3 – ‘Hampton’ changed to ‘Hampson’. On a proposition by the Chairman it was agreed to take item: 5.1.1 and also the Open Public Session next. 5.1.1 S/1463/08/F – 25 St Neots Road - Change of Conditions of use of Motor Cycle Test Centre Cllr Chamberlain provided everyone with a copy of the Parish Council’s draft response for information. The planning procedure was explained to everyone present and also that the Parish Council are not a planning authority, therefore they can only make recommendations and not final decisions on planning applications. Residents’ letter, emails and also their views as raised at the meeting were considered. On a proposition by Cllr Chamberlain, seconded by Cllr Cripps it was unanimously agreed to accept the draft proposal prepared by Cllr Chamberlain and recommend to SCDC that the application is refused. Cllr Stewart explained the District Council’s planning procedure and how the application would be considered and determined by the Council. It was noted that all members of the public left here. 3. Matters arising and carried forward from the last or previous meetings 3.1 Clerk Report 3.1.0 (3.1.4) Bus Shelter – is being pursued via NALC’s solicitor. Carried forward. 3.1.1 (3.1.9) Hardwick Roundabout - Dennis Vacher’s email was considered and it was agreed that the Parish Council did not his reply very satisfactory as the roundabouts need re-seeding immediately and to insist that it is done without further delay as the weeds have grown high creating poor visibility which has now become a dangerous hazard. 3.1.2 (3.1.1) Bench by Church - This has now been installed and the old one disposed of and also the plaque installed. 3.1.3 (4.1) Hundred Houses 75 year’s celebration - Cllr Storr attended. 3.1.4 (3.1.10) 16 Egremont Road pavement – Dennis Vacher had been asked again to attend to this, which to date he has not done. This is to be chased up. 3.1.5 (7.0.2) 16 Egremont Road – The Tree Surgeon’s advice is awaited. Carried forward to the next meeting. 3.1.6 (7.0.4) Parking by the Shop - Mr. Lansley’s reply is awaited. 3.1.7 (7.0.5) Isaiah Project – A reply from Mrs Chivers is awaited. Carried forward. 3.1.8 (4.2) East of England Plan - Cllr Chamberlain is in the process of drafting a response. 3.2 (7.0) Trees in Egremont Road The Chairman provided a brief summary on the history. It was agreed that as the Parish Council’s Trees Officer Cllr Gill would arrange a meeting with the resident in question and report back to the next meeting. 3.3 (6.0.1) The Church Play Area – to consider how to spend the S106 money It was felt that residents should be asked for their views on how the money is spent. Cllr Stewart kindly offered to undertake a survey of resident’s views. This item is to be carried forward to the next meeting for further consideration. 3.4 (7.4) Equal Opportunities, Policies and Child Protection On a proposition by Cllr Joslin, seconded by Cllr Gill, it was resolved that the Parish Council adopt the model Equal Opportunities and Child Protection Policies. 3.5 (6.0.1) Church play area access road Carried forward to the next meeting. 3.6 (7.5) Streetlight Work - P Quigley reply It was noted that Mr Quigley had replied stating SCDC is liaising with CCC and will report back if any action is to be taken. It was agreed to monitor this. 4. Correspondence/communications received 4.1 CCC - Minor improvements scheme - to consider a bid Cllr Stewart highlighted that the School are placing a bid under the ‘Safer Routes to School’ scheme to reduce the speed limit around the School to 20mph. It was agreed by all that the Parish Council should try to assist the School and re-enforce their application therefore a bid is to be put forward to reduce the speed limit to 20mph on all roads around the School that is Cambridge Road, Egremont Road etc. If the bid is successful it was agreed to pay £1 per elector as indicated. 4.2 South Cambridgeshire Speeding and Traffic Summit Cllr Storr reported that he recently attended a meeting where speed guns and their use in villages had been discussed. It was agreed that Hardwick are anxious to obtain and or have use of a speed gun as soon as they are available. 5. Planning applications and decision notices 5.1 Planning applications received since the last meeting 5.1.1 S/1463/08/F – 25 St Neots Road - Change of Conditions of use of Motor Cycle Test Centre This item was taken earlier. 5.1.2 S/1502/08/F – 339 St Neots Road – Replacement Dwelling On a proposition by Cllr Chamberlain seconded by Cllr Gill it was agreed to recommend that application for approval. It was noted that SCDC have previously refused this application approximately 9 times much to the confusion of the Parish Council who cannot see any reason for refusal. 5.2 Tree Works Application- Old Rectory Main Street On a proposition by Cllr Chamberlain seconded by Cllr Gill it was agreed to recommend the application for approval. 6. Finance, risk assessment and procedural matters 6.1 To approve the payment of bills The financial report was received and considered and invoices and bank statements were checked. On a proposition by Cllr Stewart, seconded by Cllr Joslin, the payments as listed in the report were approved plus: 4Garden £778.94 (bench) and Dyno Rod £151.90. Grounds by Rounds (grass cutting) £244.80 LGS Services (admin support) £1074.28 Stuart Tunstall (bench removal & slide fencing repair) £144.02 LG Stoehr (salary) £168.40 J Dyer (salary) £108.86 Noted: Credits and the precept which had been received. The grant of £8,000 which had been awarded by SCDC towards the pitch drainage project. 6.2 Quote for repairs to skateboard park & play areas On a proposition by Cllr Stewart, seconded by Cllr Cripps it was unanimously agreed to approve the Reid Playground Maintenance quotes for the repairs to the skateboard park and also the play areas. Clarification on the guarantee is to be obtained. Play equipment inspection reports It was noted that there is no change in the play equipment by the Church. Cllr Freeman and Cllr Bhachu are to be asked to e-mail their report to the Clerk for the records. 7. Members items for the next agenda and for the Clerk’s information and Closure of meeting 7.0.1 Fence Limes Road – It was noted that the fence which is to be re-placed in Limes Road has not yet been done. Carried forward. 7.0.2 Trees (dwellings behind shop) - The recent e-mail detailing the proposed minor work and inspections was noted. It was agreed that once the work has taken place a site meeting is to be arranged with Roz Richardson to review the situation. Carried forward to a future meeting. 7.0.3 It was agreed that thanks be expressed to the Highways Division for the recent work carried out on the corner hedge with a request that they re-paint the white lines (in the middle of the road) and the SLOW in this area. 7.0.4 In response to the request to install a dog bin near the bridleway in Main Street it was agreed to purchase a dog bin and erect it on the bridleway on the Grace Crescent side. 7.0.5 It was noted that the roots of the tree near 12 London Way are breaking up the tarmac and also that a request to trim the tree near 5 Egremont Road. Cllr Gill is to look into these and report back to the next meeting. 7.0.6 As December meeting clashes with the Christmas period it was agreed to bring the meeting forward by one week to Tuesday 16 December 2008. There was no further business and the Chairman declared the meeting closed at 9.05pm |
