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Parish Council: Meeting minutes 23 March 2010Last updated: Tuesday, 23 March 2010, 09:49 PM Hardwick Parish Council Meeting held on Tuesday 23 March 2010 in the School at 7.45 pm
Present: Cllrs I Storr (Chairman), P Joslin, A Gill, T Bhachu, A Freeman, N Atkinson In attendance: Cllr Fiona Whelan, and Mrs K Baptie (Minutes Secretary, LGS Services).
Open Public Session Cllr Whelan reported on the Guided Busway, pot-holes (as the motorcycle test centre is now in Hardwick, the County Council has a duty of care to ensure that the condition of the surrounding roads are safe for motorcyclists), a proposed new secondary school consultation in May, and a proposed site meeting with Richard Preston to look at road markings, and traffic problems in Cambridge Rd.
1. Apologies for absence and declarations of interest 1.1 Apologies were received from Cllrs Chamberlain and Stewart (out of parish). There were no declarations of interest. 2. To approve the minutes of the meetings held on 23 February 2010 The minutes of the meetings on 23 February 2010 were approved as a true record and signed by the Chairman. (Prop PJ, 2nd AG) 3. Matters arising and carried forward from the last or previous meeting 3.4.7 There is still an error on the village maps. While the duplication of Grace Crescent has been corrected Grenadier Walk does not have a number on the map (it is shown in the index but is missing from the plan). Payment is still on hold. 3.4.8 As of a week ago the streetlight near the Church was still not working. 4.1 Dog bins - Cllr Storr is still waiting for Ian Lawson to contact him with regard to the siting of the bins. It was noted the dog bin on Limes Rd at the corner of the path to the skate park has a broken lid. The Parish Council has agreed to order a replacement. (Prop IS, 2nd PJ) 4.4 SCDC Cabinet meeting - although Cllrs Storr and Gill had offered to attend, they were unable as it clashes with tonights meeting. 6.3 Briar Security - Cllr Storr has spoken with them and they will forward a report on the system. 3.1 (4.8) Pavilion Doors In response to the invitation to attend a meeting with the HSSC on 29 March it was agreed to delegate to Cllrs Storr and Joslin and any other members who attend the meeting the power to accept one of the quotes received.(Prop IS and JP) 3.2 (6.3) Play inspection reports - no kite flying signs A new 'no kite flying sign' is to be order. (Prop AG, 2nd PJ) 3.3 Cambridgeshire ACRE - membership benefits - to consider if to continue with membership Considering the reply from ACRE it was agreed to discontinue membership. 3.4 Quotations for the removal of the telegraph pole Quotation still awaited. 3.5 (3.1) SCDC S106 Agreements -Mr Fisher is to be informed that it would still like to have some sort of formal agreement between the developers and the Parish Council. 3.6 Wigwags - these are now working correctly. 3.7 (7.2) Newton House - It was agreed to write again to Gareth Jones to ascertain whether he has any powers to ask the owner to demolish the building to improve the look of the site. 3.8. COPE petition signed by members. 4. Correspondence/communications received 4.1 Resident - request for dog fouling notices to be installed As agreed at the last meeting the Parish Council did not wish to put up any more signs. 4.2 CPALC - future jobs fund The Parish Council supported in principle the initiative but does not have any jobs to offer at the present time. 4.3 Obstruction of route from the end of Laxton Avenue to St Neots Rd Dennis Vacher at CCC has confirmed the land is private and not its responsibility and the Parish Council therefore did not wish to get involved any further. 4.4 HSSC - Proposed door entry system at the pavilion Noted 4.5 Changes to bus service City 4 Noted. 5. Planning applications and decision notices 5.1 Planning applications received since the last meeting None. 5.2 Decision notices None. 5.3 DHM Stallard - Planning application for Curtis - Replacement dwelling at 345 St Neots Rd In response to the approach from Mr Kratz it was agreed to reply that the Parish Council can not comment until it has received the plans from the SCDC. 6. Finance, risk assessment and procedural matters 6.1 To receive the financial report and approve the payment of bills The financial report was received and considered and invoices and bank statements were checked. The payments as listed in the report, plus HM Revenue and Customs £665.53, ESPO £72.85 (dog litter bin), CCC £2119.41 (streetlighting). were approved: (Prop AF 2nd PJ).
Credits received between meetings were noted. 6.2 Appointment of Internal Auditor Following review it was agreed to re-appoint Lesley Chambers of Caxton Consulting. (Prop AF, 2nd PJ) 6.2 Play inspection reports Reports received from Cllrs Freeman and Bhachu. It was agreed to arrange removal of the tree/shrub which has grown up at the Grenadier Walk play area (as detailed in the report). Cllr Stewart is to be emailed that his report is required upon his return. 7. Members items for the next agenda and for the Clerk's information and Closure of meeting 7.1 It was noted that a tree is overhanging the pavement in Ashmead Drive making it difficult for pedestrians to walk past. Cllr Atkinson will email the address to the Clerk so that a letter can be sent to them. 7.2 The Insurance for the Church is due and will be paid for by the Parochial Church Council and the Parish Council will consider the PCC's request for financial support at its next meeting with a view to contributing £1360.21. (Prop PJ, 2nd NA) 7.3 There is also a bill for the grasscutting at the Church and Graveyard and it was agreed to consider a contribution of 50% at the next meeting. (Prop TB, 2nd AG) 7.4 The question as to whether the Chairman could be given the authority to spend up to a pre-agreed amount on small works that need doing, without having to refer to the whole Parish Council will be an agenda item for a future meeting. 7.5 There is a hole in the grass near the tennis courts in Egremont Rd. It was agreed that the Chairman could purchase a small amount of turf to fix this and a couple of other spots on the recreation ground. (Prop AG, 2nd NA) 7.6 Cllr Joslin reported that the Portway footpath has only been cut back on one side at present. 7.7 Cllr Gill reported that a new tree is being planted on 30 March and he will mark the exact spot where it is to be planted. 7.8 During a recent Speedwatch 72 vehicles passed in an hour and 21 of those were speeding (29%). Some will receive a letter from the Police. There was no further business and the Chairman declared the meeting closed at 9.16 pm.
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