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Parish Council: Meeting minutes 22 September 2009Last updated: Tuesday, 22 September 2009, 05:51 PM Meeting held on Tuesday 22 September 2009 in the School at 7.45 pm Present: Cllrs I Storr (Chairman), T Bhachu, A Gill, P Joslin, J Cripps and J Stewart. In attendance: 1 member of the public and Mrs K Baptie (Minutes Secretary, LGS Services).
Open Public Session Gary Arber from Hardwick Football Club spoke about the club’s request for permission to erect a security fence around the goals when not in use in order to prevent them from being vandalised. The Parish Council are concerned that this may not look very attractive on this open space, but have asked if Mr Arber can loan the proposed type of fencing and put it in place for the Parish Council to see, then it will be considered for approval. The Parish Council has also asked that the fence be positioned as far back near the trees as possible, and painted green. Mr Arber agreed to the proposal and left the meeting.
1. Apologies for absence and declarations of interest Apologies were received from G Chamberlain, Cllr Atkinson, Cllr Freeman, and Cllr Whelan. No declarations of interest were received. 2. To approve the minutes of the meeting held on 25 August 2009 The minutes of the meeting on 25 August 2009 were approved as a true record and signed by the Chairman. (PropAG, 2nd PJ) 3. Matters arising and carried forward from the last or previous meeting 3.0 (6.1) Football pitch drainage project – a report is to be brought to the next meeting on the status of the grant. A letter of thanks is to be sent to Caldecote Parish Council for allowing Hardwick the use of their football pitch at no cost, whilst the drainage repairs are being carried out. 3.1 Dog Litter Bin It was agreed to replace the dog litter bin at the Church and order a new bin to be positioned at the bridlepath to Caldecote just off Toft Road near the new houses. 3.2 (4.1) Salt Bins – details of liability and cost Consideration was given to the reply from the insurance company and it was agreed not to proceed any further with this issue. 3.3 Changes to Whippet Bus Services Noted. 3.4 Registration of St Mary’s Play Area Land It was noted that the land was now registered and the title had been from Land Registry. The Parish Council thanks the Clerk for expediting the matter to a satisfactory conclusion. 3.5 Cycle Route To be carried forward to the next meeting as Cllr Whelan was not present to provide an update. 3.6 Trees at 223 St Neots Road Cllr Gill reported following his meeting with Mrs Stanton. It was agreed that 12-13 ft should be taken off the top of the hawthorn trees and the 2 small cherry trees would be taken out. It was agreed to seek quotations and ask the tree surgeons to contact Cllr Gill on site to draw up the specification. 3.7 (3.5) Proposed extension to changing facilities at the Pavilion Cllr Storr has nothing to report.
3.8 (3.6) Grace Crescent/The Pastures This item is to be carried forward in the absence of Cllr Whelan. It has been noted that there has been some anti-social behaviour in this area. The local PCSO Trudy Newman-Hart has been informed and the police are meeting with Hundred Houses Association. 3.9 (3.5) SCDC’s Chairman’s Delegation / planning procedure Cllr Storr reported briefly on the meeting and noted that Parish Council members will be able to attend planning meetings if they so wish to see how decisions are arrived at. 3.10 Pavilion guttering to consider quotations Further to the July meeting quotes were considered from Geoff Wilson and Paul Dean (on behalf of 1st call GB Roofing Contractors). It was agreed to accept the quotation from Geoff Wilson(IS,SC) 3.11 SCDC Gypsy & Travellers Sites consultation Cllr Joslin reported on a meeting attended at SCDC regarding proposed Gypsy and Traveller sites. 3.12 Cllr Joslin reported on the P3 co-ordinators’ meeting attended also by representatives from Barton, Bourn, Kingston & Toft and Graveley. Andrew Stimson from CCC says that he expects the paths to be cut back in May July and September and that they should be 1 ½ metres wide. He is currently talking to the landowner who is responsible for cutting back the path at P58 opposite The Pastures along the back of the houses at Portway. Future meetings will be held 4 monthly. It was noted that clearance of the path from Hall Drive to St Neots Rd has also been taken up by the Clerk with CCC. 4. Correspondence/communications received 4.1 Request from Football Club for permission to erect security fence for goals This item has already been discussed under the Open Public Session. 4.2 BAA Draft noise action plan for Stansted Airport Noted. 5. Planning applications and decision notices 5.1 Planning applications received since the last meeting 5.1.1 S/1138/09/F – Mr M Kennedy, 73 Ellison Lane - Extension No recommendation (Prop IS, 2nd JS) 5.2 Decision notices 5.2.1 S/0849/09/F – 15 St Neots Road – Annexe – Approved by SCDC. 5.2.2 S/0941/09/F – Sudeley Grove – replacement conservatory – Approved by SCDC. 5.2.3 S/1057/09/F – 2 Lambourn Road – Extension – Approved by SCDC. 6. Finance, risk assessment and procedural matters 6.1 To receive the financial report and approve the payment of bills The financial report was received and considered and invoices and bank statements were checked. The payments as listed in the report, plus Hardwick & Caldecote Cricket Club £500 (reimbursement pitch hire), Hardwick Football Club £200 (reimbursement pitch hire) NS&I £238.65 (refund overpayment of interest), CCC £12 (for copy of enclosure award for register of land) and Hardwick Community School £21 (room hire) were approved: (Prop AG, 2nd SC).
6.2 Play inspection reports The reports from Cllr Stewart were noted. 7. Members items for the next agenda and for the Clerk’s information and Closure of meeting None. There was no further business and the Chairman declared the meeting closed at 8.45pm.
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