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Parish Council: Meeting minutes 22 June 2010Last updated: Tuesday, 22 June 2010, 09:54 PM Hardwick Parish Council Meeting held on Tuesday 22 June 2010 in the School at 7.45 pm Present: Cllrs I Storr (Chairman), G Chamberlain, P Joslin, A Gill, A Freeman, J Bowen and J Stewart. In attendance: Mrs A Griffiths (Minutes Secretary, LGS Services). Open public session including reports from the County and District Councillors No members of the public were present. 1. Apologies for absence and declarations of interest Apologies were received from Cllr Atkinson. There were no declarations of interest. Apologies were also received from Cllr Whelan. 2. To approve the minutes of the meetings held on 25 May 2010 The minutes of the meeting on 25 May 2010 were approved as a true record and signed by the Chairman. (Prop GC, 2nd AG), after an amendment under item 5 (3.1.2) to read 29 June instead of 29 May. Cllr Joslin arrived. 3. Matters arising and carried forward from the last or previous meeting 3.1 (5.1.2) Pond drainage It was noted that the inspection of the drain had now been completed by JJ Consulting of Willingham and the blockage, mainly mud, had been cleared. Some fibrous roots near the manhole in the verge were not considered to be a significant problem at the moment. The residents are to be informed of the outcome. 3.1 (5.1.3) Recreation ground maintenance Three tenders had been received for the top dressing and Peter Round's comments that he did not think the work necessary was noted. It was agreed to reply to Chris Fuller that the Parish Council had considered the tenders but had decided not to proceed as it was not within the means of the Parish Council to cover this expenditure. It was also agreed to ask Chris Fuller to contact Peter Round to agree a convenient time to apply the fertiliser. 3.2 (9.1) Relocation of pizza van to car park on Egremont Road It was unanimously agreed (Prop GC, 2nd PJ) to grant permission for the van to move to the car park on Egremont Road, should a formal request be received. 3.3 (9.3) Request to hold 5 a side football tournament on the recreation ground It was confirmed that permission had been granted to a member of staff at the school to hold the tournament on 1 July. 3.3.1 The tree at the corner of Limes Road and Ellison Lane has been felled. 3.3.2 (5.2.2) Shrub area near playing field/club car park - a response is awaited from Isaiah 58 - to be followed up again. 3.3.3 (2.5.4) FOI request - no payment has been received. 3.3.4 (6.4) Derelict site corner Cambridge Road and St Neots Road - there has been no reply from the owner. It was agreed to write to Andrew Lansley MP outlining the situation and enclosing copies of correspondence from SCDC, enquiring whether he could help. Cllr Freeman arrived during this item. 3.3.5 Street light by the Church - It was noted that the contractor will make a visit if this is still not connected. To be checked. 3.3.6 Overhanging vegetation at Ashmead Drive - Cllr Gill will check if this has been done. 3.3.7 It was agreed that the Connections Bus could park in the same place as before provided it did not obstruct the disabled parking spaces. Cllr Bowen is to publicise the dates on the website when these are confirmed. 4. Correspondence/communications received 4.1 Request to include link on website Cllr Bowen will respond to Prue Van Der Hoorn confirming the Parish Council's agreement that she may include a link to the website on her new website. 4.2 Production of a Parish Plan The information from Cambridgeshire ACRE was noted. The Parish Council did not feel that, in view of the current economic climate, this should be pursued at this time. 4.3 Governors of Addenbrookes Hospital - offer to attend meeting It was decided to ask the governors to submit an article for the parish magazine rather than attend a meeting. 4.4 Cross Keys Homes request to provide information leaflets The organization is to be asked to send a leaflet for the Parish Council to consider at the next meeting - carried forward. 4.5 Showerheads for the Pavilion The email from Gary Arber announcing the Football Club's promotion to the Kershaw Premier League, and the consequent Football Association's requirement for 4 shower heads in the changing rooms, was noted. It was agreed to await quotes for consideration at the next meeting. 4.6 Training The suggestion from Bourn Parish Council to undertake a joint training session was considered but as two members had already attended, this was not felt necessary at this time. 5. Planning applications and decision notices 5.1 Planning applications received None. 5.2 SCDC Decision Notices None. 6. Members reports and items for decision 6.1 Tree wardens' meeting report It was noted that the tree wardens' meeting was to take place on 29 June. A resident had complained of overhanging trees affecting a property in Blenheim Way and Cllr Bowen is to contact the resident to check the address in order that the ownership of the trees can be checked. 6.2 Pavilion security - report on meeting with Quantumatic Cllr Storr reported that he had met with Quantumatic but had heard nothing further - this is to be chased. 7. Finance, risk assessment and procedural matters 7.1 To receive the financial report and approve the payment of bills The financial report was received and considered and invoices and bank statements were checked. The payments as listed in the report, plus C Edgley £20.00 (to coverout of pocket expenses) and £14.02 (Hardwick Happenings postage), CGM £129.25 (Telegraph pole removal) and Polarglaze £5304.40 (Pavilion doors), were approved and signed. (Prop AG, 2nd AF). The reduced cost of the Wig Wags at £577 below budget, was noted.
7.2 To consider quotation for Church Lane play area refurbishment The associated costs the play area refurbishment was considered and it was unanimously agreed (Prop PJ, 2nd JS) to waiver standing orders and to accept the quote from RPM for capping both ends of the tunnel, 2 park benches on concrete pad, Spinning disk; Tractor; Horse; Butterfly and 4 way see-at a total sum of £8,318, subject to checking that grass mats are included in the price for each item. 7.3 Play inspection reports and skate park inspection report and ROSPA reports - to consider work required Inspection reports were received from Cllrs Stewart and Freeman. Cllr Bowen will email a report for the skate park. The RoSPA reports for the Church play area, the Egremont Road play area, and the skate park were considered. No remedial works were necessary at this time. The Grenadier Walk RoSPA report and the recommendations for action were considered. It was agreed (Prop IS, 2nd PJ) to have the bike stands removed and the ground filled in. In addition a quotation for the 1 bay 2 seat swings and the surfacing is to be obtained for the next meeting. 8. Members items for the next agenda and for the Clerk's information and Closure of meeting 8.1 Cllr Joslin reported that several footpaths needed cutting. It was agreed to establish whose responsibility these were. 8.2 Cllr Freeman reported that the cycle path on St Neots Road heading into town was hazardous due to overgrown vegetation blocking visibility down Long Road. This is to be reported to highways. 8.3 Cllr Bowen reported a boot cleaner in need of repair outside the Pavilion. Members will take a look - carried forward. There was no further business and the Chairman declared the meeting closed at 9.00 pm.
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